top of page

Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

Written by 

Published on

Tags

Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

A Closer Look At The Common Types of HVAC Filters and Their Benefits

Writer's picture: Jennifer CrowleyJennifer Crowley
A row of differing types of HVAC filters stacked vertically
Understanding the different air filter types for your space is the first step to improving and managing indoor air quality.

Trying to find the best air filter for your indoor space can be a daunting task, especially with all the different types available. Different HVAC filters cater to different space sizes, types of occupancy and, most importantly, the type of air quality required.


Understanding the different air filter types for your space is the first step to improving and managing indoor air quality. There are five commonly used HVAC air filters:

  1. Pleated Media Filters

  2. Fiberglass Air Filters

  3. Electrostatic Filters

  4. UV-C Supplemental Air Sanitization

  5. HEPA HVAC Filters


What MERV rating should I use?

Before we get into detail about the types of filters, it’s important to understand what a MERV rating is and how it applies to air filters. MERV ratings or Minimum Efficiency Reporting Value is a measurement system created by ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers) to signify an air filter’s effectiveness. The MERV rating of your air filter should coincide with your indoor air quality needs.


What does MERV mean for air filters?

The higher a filter’s MERV rating, the more effective it is at capturing smaller airborne particles.

Detailed chart comparing MERV ratings for HVAC filters to allow you to select the correct rating for your needs
The MERV rating of your air filter should coincide with your indoor air quality needs.

Fibre-Glass Air Filters

Fibreglass filters are a type of non-pleated filter alongside electronic and electrostatic air filters. Non-pleated air filters, also known as disposable filters, are less expensive and most effective for large particles, such as lint, dust and even insects.


Non-pleated air filters are not designed to last very long. However, you can choose to buy metal-reinforced fibreglass filters for extra rigidity. Their MERV rating is between 1 and 4 (low). Their main purpose is to protect your HVAC unit from large dust particles; however, they do not trap mould, pollen, or other small particles and are not recommended for homes with people with allergies.


One of the biggest benefits of buying non-pleated filters is that they fit any type and model of HVAC system and are quite inexpensive.

Advantages:

  1. When compared to pleated filters, or other more effective options for air filtration, the fibre-glass filters are relatively cheaper.

  2. Fit in any type and model of an HVAC system.


Disadvantages:

  1. Not effective at removing small particles.

  2. Fibreglass clogs up relatively fast, and as a result, it must be changed more often, or your air handler will have to work extremely hard and use a lot of energy to compensate.


Pleated Media HVAC Filters

Pleated filters have a fabric medium commonly made of polyester or cotton and are designed so that the surface area increases and is able to hold large amounts of sediments whilst minimizing the reduction in airflow. As a result, pleated filters are more efficient than non-pleated filters at capturing microscopic airborne particles. Pleated filters can successfully filter:

  1. Dust mites

  2. Dust

  3. Pollen

  4. Mould

  5. Pet dander

  6. Other smaller bacterias


Advantages:

  1. The pleats in these filters give them an advantage over non-pleated options because they increase the filter’s surface area for better filtering.

  2. Pleated filters are available in multiple MERV ratings, ranging from MERV 5 and 13.


Disadvantages:

  1. The downside to pleated filters is that they require your HVAC system to work a little harder to pull air through the unit; this may result in your HVAC system losing pressure.


Electrostatic Filters

An electrostatic filter induces an electrostatic charge to any and all particulates that pass through the air cleaner. This allows pathogens to be easily removed from the air with oppositely charged fibre media that act like magnets.


Electrostatic polarized filters, in particular, are a type of electrostatic filter and perform exceptionally well in removing sub-micron particles less than 1 micron in size. Let’s take the example of a magnet; polarized technology works similarly to how magnets’ positive and negative sides attract each other.


Polarization is the process of inducing an electrostatic charge to any and all particulates that pass through the air cleaner. This allows pathogens to be easily removed from the air with oppositely charged fibre media that act like magnets.


The charged polarized particles attach with other polarized particles as they collide in the air, creating a “polarized field.” This field binds the submicron particles, allowing the air cleaner to capture even the smallest particles.


Advantages:

  1. Most electrostatic polarized filters can capture particles 40x smaller than standard filters.

  2. Unlike electrostatic ionizing filter technology, polarized filters do not emit ozone.


Disadvantages:

  1. Best suited for large commercial spaces. Electrostatic polarized filters are the best option in HVAC systems and buildings where enhanced air quality is required but a HEPA filter is not practical.


UVGI Supplemental Air Sanitization

Ultraviolet radiation is a type of electromagnetic radiation that carries a short wavelength and a higher level of energy. UVC light is the type of UV light that’s most effective at killing germs. It can be used to disinfect surfaces, air, and liquids.


Specifically, UV-C is effective at killing fungi, bacteria, germs, viruses, and other pathogens. For this reason, UV lights have common applications in sterilizing hospitals, water, germicidal lamps in food establishments, and HVAC systems. UV-C has demonstrated the ability to effectively and safely inactivate the SARS-CoV-2 virus up to 99.9%.


Advantages:

  1. The ultraviolet radiation used in these filters is strong and can destroy tough microorganisms such as viruses, bacteria, mould, and yeast.

  2. There is no added static pressure to existing HVAC systems.


Disadvantages:

  1. UV-C does come at a greater cost than most other filters, but the good news is that this level of filtration is not required in most buildings.


HEPA Filters

High-efficiency particulate air filters are recommended by the Centers of Diseases Control and Prevention and are able to remove up to 99.97% of the air-borne pollutants and allergens present in your home, including dust, mould, pollen, pet dander, viruses, smoke particles, and bacteria. As a result, those who live with allergies or other respiratory issues truly benefit from HEPA filters.

These filters do need to be adjusted by a contractor to fit your specific HVAC system.


Advantages:

  1. It helps to remove large and small air-borne pollutants and allergens present in your home.

  2. Most HEPA filters only need to be replaced every few years, making them very cost-effective.


Disadvantages:

  1. Smaller particles like smoke, fumes, or gasses can still pass through the filter.

  2. Their high filtering ability might restrict airflow, causing your HVAC system’s efficiency to drop.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

Insights Hub

Lorem ipsum dolor sit amet, consec tetur adipiscing elit. Sit quis auctor 

Lorem ipsum dolor sit amet cotetur 

Lorem ipsum dolor sit amet, consec tetur adipiscing elit. Sit quis auctor 

Lorem ipsum dolor sit amet cotetur 

Lorem ipsum dolor sit amet, consec tetur adipiscing elit. Sit quis auctor 

Lorem ipsum dolor sit amet cotetur 

bottom of page