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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SECโ€™s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocolโ€™s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPAโ€™s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organizationโ€”such as facilities management and procurementโ€”can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where theyโ€™ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that youโ€™re serious about sustainability.


Begin by establishing a baseline yearโ€”a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether itโ€™s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if theyโ€™ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than complianceโ€”itโ€™s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organizationโ€™s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

Carbon Emissions 101: Breaking Down Embodied, Operational, and More

Writer's picture: Ava MontiniAva Montini

Carbon emissions touch every aspect of our livesโ€”from the buildings we live into the devices we use. But, not all emissions are created equal.


While operational emissions from energy use often grab attention, the hidden impact of embodied carbon in materials is just as significant. In this blog, weโ€™ll break down the difference between embodied and operational carbon and explore actionable ways to reduce emissions for a sustainable future.


What is Carbon and Why Does It Matter?

Carbon, in the context of climate change, refers to the greenhouse gases (GHGs) emitted into the atmosphere, primarily carbon dioxide (CO2). These emissions result from activities such as burning fossil fuels, deforestation, and industrial processes. GHGs trap heat in the atmosphere, contributing to global warming and its associated impacts, including rising sea levels, extreme weather events, and biodiversity loss. Humans emitted 36.8 billion metric tons of CO2 in 2022 alone, marking a new record for global emissions. A significant portion of these emissions stems from the energy sector, which accounts for 73% of global emissions, with electricity and heat production making up 42% of that share.





Deforestation and forest degradation account for approximately 11% of global carbon emissions annually. The loss of forests not only releases stored carbon but also reduces the planetโ€™s ability to sequester new carbon. This dual impact underscores the urgent need for forest preservation and reforestation initiatives. To meet the Intergovernmental Panel on Climate Change (IPCC) goal of limiting global warming to 1.5ยฐC, global CO2 emissions must decline by about 45% from 2010 levels by 2030 and reach net zero by 2050.


Reducing carbon emissions is essential to achieving global climate goals, such as the Paris Agreement's target of limiting global warming to 1.5ยฐC. This requires a comprehensive understanding of the different categories of carbon emissions and how they interconnect, paving the way for effective mitigation strategies.


To better understand how carbon emissions are generated, letโ€™s examine two key contributors: embodied and operational carbon.


Embodied Carbon

The Hidden Footprint


Embodied carbon refers to the CO2 emissions associated with the production, transportation, and construction of materials and goods. Unlike operational carbon, which occurs during the use phase of a product or building, embodied carbon is "locked in" from the start.


Lifecycle Stage

Embodied carbon includes emissions from raw material extraction, manufacturing, and supply chain logistics. It is typically fixed and cannot be reduced once the product is created.


Primary Sectors Affected

Construction, manufacturing, and technology production.


Why It Matters

Embodied carbon often represents a significant share of total emissions, especially in industries reliant on energy-intensive materials. The World Green Building Council reports that embodied carbon contributes up to 50% of a buildingโ€™s total lifecycle emissions.


  • Skanska, a global construction firm, has implemented low-carbon concrete alternatives and tracked embodied carbon through digital tools to align with its net-zero goals.

  • Apple continues to prioritize energy efficiency by optimizing HVAC systems across its facilities. By implementing low-pressure HVAC filtersย and energy-efficient solutions, Apple reduces the energy required for ventilation, cutting operational carbon emissions. These upgrades contribute to Appleโ€™s commitment to becoming carbon neutral across its entire value chain by 2030.


Actionable Steps

  1. Use low-carbon materials such as recycled steel, bamboo, or cross-laminated timber.

  2. Conduct lifecycle assessments (LCAs) to identify high-impact areas.

  3. Foster partnerships with suppliers that prioritize sustainability.

  4. Incorporate modular designs to reduce material waste and embodied carbon.


Operational Carbon

The Active Emissions


Operational carbon refers to the emissions generated during the use phase of a product or building. These emissions result primarily from energy consumption for heating, cooling, lighting, and operating machinery.


Lifecycle Stage

Operational carbon is ongoing and occurs throughout the usable life of a building, product, or system.


Energy Sources

Fossil fuels, grid electricity, and renewable energy significantly influence operational carbon levels.


Major Contributors

Commercial buildings, data centers, and transportation systems are key sources of operational carbon.


Why It Matters

Operational carbon is the dominant contributor to global emissions in many industries. The International Energy Agency (IEA) notes that buildings account for approximately 30% of global final energy consumption and 26% of global energy-related COโ‚‚ emissions.


A substantial share of this energy use is attributed to heating and cooling systems. Specifically, space heating and cooling, along with hot water, are estimated to account for roughly half of global energy consumption in buildings. This highlights the significant impact of heating and cooling systems on building energy consumption and emissions.


Actionable Steps

  1. Transition to renewable energy sources such as solar or wind power.

  2. Implement energy-efficient appliances, HVAC systems, and LED lighting.

  3. Leverage building management systems (BMS) to optimize energy use in real time.

  4. Set energy benchmarks and continuously monitor performance.


Beyond Embodied and Operational Carbon: Other Key Terms


1. Carbon Offset

Refers to compensating for emissions by investing in projects that reduce or remove CO2 from the atmosphere, such as reforestation or renewable energy initiatives.

  • Delta Airlines invests in carbon offset programs, including reforestation projects in Kenya, as part of its commitment to becoming the first carbon-neutral airline.


2. Carbon Intensity

Measures the amount of CO2 emitted per unit of energy or production. This metric helps businesses evaluate and improve efficiency.

  • Tesla measures the carbon intensity of its manufacturing processes to ensure sustainability across its electric vehicle lifecycle.


3. Sequestered Carbon

Describes carbon captured and stored in natural or artificial reservoirs. Forests, soil, and biochar are examples of natural carbon sinks.


4. Scope 1, 2, and 3 Emissionsย (from the Greenhouse Gas Protocol)

Scope 1

Direct emissions from company-owned resources.


Scope 2

Indirect emissions from purchased energy.


Scope 3

Emissions from a companyโ€™s value chain, including suppliers and end-users.

Strategies for a Holistic Carbon Reduction Plan

To create impactful carbon reduction strategies, organizations must address both embodied and operational carbon and then their broader carbon footprint.


Here are some tips:

  1. Adopt Lifecycle Assessments (LCAs): Evaluate the total carbon impact of products or projects from cradle to grave.

  2. Invest in Innovation: Support research and development for low-carbon technologies, such as carbon capture and storage (CCS).

  3. Set Science-Based Targets: Align emission reduction goals with the latest climate science.

  4. Engage Stakeholders: Collaborate with suppliers, customers, and employees to foster a culture of sustainability.

  5. Leverage Digital Solutions: Use AI and IoT technologies to monitor and optimize energy usage, reducing operational carbon.

  6. Adopt Circular Economy Practices: Design products for reuse and recycling to minimize waste and embodied carbon.


Embodied carbon reveals the hidden costs of our built environment, while operational carbon highlights ongoing emissions challenges. By taking a lifecycle approach and addressing emissions at every stage, we can pave the way for a sustainable, net-zero future.


And business leaders play a pivotal role in this transition. Prioritizing sustainability in supply chains, investing in renewable energy, and adopting innovative practices allows companies to drive change that benefits both the planet and their bottom line.


As awareness grows, the responsibility to act lies with every sector of society. From adopting renewable energy solutions to rethinking material choices, the path forward demands innovation, collaboration, and a commitment to reducing carbon footprints.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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