top of page

Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

Written by 

Published on

Tags

Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

What is Sick Building Syndrome (SBS)?

Writer's picture: Jennifer CrowleyJennifer Crowley
Jul 31, 2023
Female professional sitting at her desk blowing her nose
Indoor air quality plays a significant role in the development of Sick Building Syndrome.

Sick Building Syndrome (SBS) refers to a condition in which building occupants experience various health issues due to exposure to indoor pollutants. This phenomenon occurs across different settings, including offices, schools, hospitals, and residential buildings. It is crucial to recognize and address SBS, as it can significantly impact the overall well-being and productivity of those affected.


Common Causes of Sick Building Syndrome

Several factors contribute to the development of Sick Building Syndrome. Understanding these causes is critical to tackling the issue effectively:


Poor Indoor Air Quality (IAQ)

Indoor air quality plays a significant role in the development of Sick Building Syndrome. The presence of indoor pollutants can result from a variety of sources, including:

  1. Volatile Organic Compounds (VOCs): VOCs are chemicals emitted as gases from various products and materials, such as paints, adhesives, cleaning agents, and office equipment. Prolonged exposure to high levels of VOCs can cause eye irritation, respiratory problems, and other health issues.

  2. Allergens: Dust mites, pet dander, pollen, and other allergens can accumulate indoors, triggering allergic reactions and respiratory symptoms in sensitive individuals.

  3. Chemicals: Harsh cleaning products, pesticides, and certain building materials release chemical compounds that can be harmful when inhaled.


Inadequate Ventilation and Air Circulation

Proper ventilation is crucial for maintaining good indoor air quality. Insufficient fresh air exchange allows pollutants to build up and circulate within the building. Factors contributing to poor ventilation include:

  1. Inadequate airflow: Inefficient ventilation systems, blocked air vents, or poorly designed airflow patterns can lead to stagnant air and an increased concentration of contaminants.

  2. Sealed windows: In modern buildings, windows are often sealed shut, limiting the inflow of fresh air and reducing natural ventilation.


High Humidity Levels or Water Damage

Excessive moisture in the building can create an environment conducive to the growth of mold, mildew, and bacteria, which can lead to health issues. Causes of high humidity and water damage include:

  1. Poorly maintained HVAC systems: Malfunctioning or poorly maintained air conditioning units or dehumidifiers can contribute to high humidity levels.

  2. Water leaks: Roof leaks, plumbing issues, or inadequate waterproofing can result in water intrusion and subsequent mold growth.

  3. Flooding: Buildings that have experienced flooding or water damage are at a higher risk of developing mold problems if not properly remediated.


Biological Contaminants

Biological contaminants, including mold, bacteria, and viruses, can thrive in indoor environments, particularly in the presence of moisture. Sources of biological contaminants include:

  1. Dampness and water damage: Moisture-sustaining conditions support the growth of mold and bacteria, which can trigger allergic reactions and respiratory issues.

  2. Poor maintenance and hygiene practices: Inadequate cleaning, improper waste management, and neglected food storage areas can contribute to the proliferation of bacteria and viruses.


Recognizing Symptoms of Sick Building Syndrome

Identifying the symptoms associated with Sick Building Syndrome is crucial for early intervention and prevention. These symptoms may include:

  1. Throat irritation

  2. Breathing exercises

  3. Runny nose

  4. Tight chest

  5. Allergy-like symptoms

  6. Itchy skin rash

  7. Headaches

  8. Dizziness

  9. Mental fog

  10. Hard to focus

  11. Fatigue

  12. Irritability

  13. Nausea

  14. Body aches

  15. Fever

  16. Chills


Preventative Measures and Solutions

There are practical steps you can take to mitigate Sick Building Syndrome and create a healthier indoor environment:

  1. Improve indoor air quality (IAQ): Regularly maintain HVAC systems, including cleaning air filters and ducts, and ensure proper ventilation and air circulation.

  2. Reduce potential sources of pollutants: Opt for environmentally friendly cleaning products, avoid smoking indoors, and limit using materials that emit harmful substances.

  3. Manage humidity levels: Control moisture and promptly address any leaks or water damage to prevent mold and bacteria growth.

  4. Educate building occupants: Promote good hygiene practices, such as regular handwashing, and encourage individuals to take breaks and get fresh air throughout the day.

  5. Conduct regular inspections: Periodic assessments of the building’s air quality, ventilation systems, and potential sources of contamination can help identify and address issues promptly.

  6. Seek professional help: If the problem persists or you suspect severe contamination, consult experts specializing in indoor air.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

​

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

Insights Hub

Lorem ipsum dolor sit amet, consec tetur adipiscing elit. Sit quis auctor 

Lorem ipsum dolor sit amet cotetur 

Lorem ipsum dolor sit amet, consec tetur adipiscing elit. Sit quis auctor 

Lorem ipsum dolor sit amet cotetur 

Lorem ipsum dolor sit amet, consec tetur adipiscing elit. Sit quis auctor 

Lorem ipsum dolor sit amet cotetur 

bottom of page