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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

5 Common Indoor Air Pollutants and their Sources

Writer's picture: Jennifer CrowleyJennifer Crowley
Open office floorplan with various employees sitting and/or standing at their desk working away
Indoor air quality is affected by pollutants from within and outside an enclosed space.

We tend to think that the indoors are safe than outside. However, the Environmental Protection Agency (EPA) says that the air in homes and other buildings can be more seriously polluted than the outdoor air. Indoor air pollutants can cause significant health problems.


People who may be exposed to indoor air pollutants for the most prolonged periods are often those most at risk of the effects of indoor air pollution. This includes children, older adults, and people with long-term (chronic) illnesses. Indoor air quality is affected by pollutants from within and outside an enclosed space.


Common indoor air pollutants include:

  1. Indoor Particulate Matter

  2. Carbon Monoxide

  3. Volatile Organic Compounds

  4. Asbestos

  5. Biological Pollutants


1. Indoor Particulate Matter

A graphic depiction size comparison for particulate matter (PM) in mircrometers
PM exposure is linked to a variety of health impacts

What is Indoor PM?

Particulate matter is a complex mixture of solid and/or liquid particles suspended in the air and is found in all indoor environments. However, particles, especially 10 micrometres in diameter or smaller, are exceptionally concerning because these particles are inhalable.



Common Health Effects

Exposure to inhalable particles can affect both your lungs and your heart. Small particles, less than 10 micrometres in diameter, get deep into your lungs and possibly into the bloodstream. People with heart or lung diseases such as coronary artery disease, congestive heart failure, asthma or chronic obstructive pulmonary disease (COPD), children and older adults may be at greater risk from PM exposure.


PM exposure is also linked to a variety of health impacts, including:

  1. Eye, nose and throat irritation

  2. Aggravation of coronary and respiratory disease symptoms

  3. Premature death in people with heart or lung disease


Sources of Indoor PM

It’s important to understand that the PM found indoors includes particles that come from outdoor air and particles. Common sources of Indoor PM include:

  1. Indoor dust

  2. Cooking

  3. Combustion activities:

  4. Burning candles

  5. Use of fireplaces

  6. Use of unvented space heaters

  7. Kerosene heaters

  8. Tobacco

  9. Other smoking products

  10. Printers

  11. Biological contaminants

  12. Mould

  13. Plants

  14. Pests

  15. Animals


How to reduce exposure to Indoor PM

The best way to reduce PM indoors is by removing its sources. Examples are:

Outdoor air:

  1. Keep windows closed when outdoor pollutants (i.e. car exhaust, smoke, road dust, pollen, factory emissions, wildfires) are high

  2. Use portable air cleaners

  3. Install higher efficiency filters in your HVAC and ventilation system


Indoor dust:

  1. Frequently clean and ventilate

  2. Regularly change HVAC filters

  3. Upgrade HVAC filters


Cooking:

  1. Improve ventilation and filtration during cooking can reduce exposure to indoor PM

  2. Ensure to turn on a wall or ceiling exhaust fan and open windows or doors (when safe)

  3. Vent the range hood to the outdoors


Combustion:

  1. Prohibit indoor smoking

  2. Ensure proper ventilation when burning candles

  3. Do not use wood-burning appliances indoors


Biological contaminants:

  1. Keep windows closed on high pollen days

  2. Frequent cleaning

  3. Prevent mould, dust mites and cockroaches


2. Carbon Dioxide (CO2)

Carbon dioxide/monoxide alarm affixed to the ceiling
At higher concentrations, CO2 can be fatal.

What is Carbon Dioxide?

Carbon dioxide is an odourless, colourless and toxic gas; and is impossible to see, taste or smell the toxic fumes. Effects of CO2 exposure can vary significantly from person to person depending on age, health, concentration and length of exposure.



The average outdoor air concentration of CO2 is in the order of 300 to 400 ppm. Indoor levels are usually higher due to the CO2 exhaled by building occupants. Indoor combustion appliances, particularly gas stoves, can also increase CO2 levels.


Common Health Effects

Depending on the extent of exposure to CO2 and the level of concentration, various health effects are possible.


At low concentrations, it is common for healthy people to feel fatigued. For people with heart disease, it is common to experience chest pain.


At moderate concentration, individuals can experience the following;

  1. Angina

  2. Impaired vision

  3. Reduced brain function


At higher concentrations, CO2 can be fatal. Individuals can experience the following;

  1. Impaired vision and coordination

  2. Headaches

  3. Dizziness

  4. Confusion

  5. Nausea

  6. Flu-like symptoms that clear up after leaving home

  7. Fatal at very high concentrations


Sources of Carbon Dioxide

Indoors, CO2 is mainly produced through the respiration (breathing) of occupants, but can also come from:

  1. Cigarette smoking

  2. Unvented or poorly vented fuel-burning appliances

  3. Leaking chimneys and furnaces


Outdoor sources of CO2 that are also found indoors include;

  1. Forest fires

  2. Combustion of fossil fuels

  3. Animal and plant respiration

  4. Organic matter decomposition


The level of CO2 in indoor air depends on three main factors:

  1. Ventilation

  2. Indoor sources of CO2

  3. The outdoor CO2 concentration


How to reduce exposure to Carbon Dioxide

You can lower levels of CO2 indoors by increasing ventilation and controlling the sources of CO2.

  1. Consider purchasing a vented space heater when replacing an unvented one

  2. Install and use an exhaust fan vented to the outdoors over gas stoves

  3. Opening windows when possible


3. Volatile Organic Compounds (VOCs)

Body shot of female wearing a blue apron, and yellow gloves while using cleaning products to disinfect a countertop
Concentrations of many VOCs are consistently higher indoors (up to 10x higher) than outdoors.

What are Volatile Organic Compounds?

Volatile organic compounds (VOCs) are emitted as gases from certain solids or liquids. Concentrations of many VOCs are consistently higher indoors (up to ten times higher) than outdoors. Organic chemicals are widely used as ingredients in household products. Paints, varnishes and wax all contain organic solvents, as do many cleaning, disinfecting, cosmetic, degreasing and hobby products. Fuels are made up of organic chemicals. All of these products can release organic compounds while you are using them and, to some degree, when they are stored.


Common Health Effects

The ability of organic chemicals to cause health effects varies greatly from those highly toxic to those with no known health effects. As with other pollutants, the extent and nature of the health effect will depend on many factors, including the level of exposure and length of time. Among the immediate symptoms that some people experience soon after exposure to some organics includes:

  1. Eye and respiratory tract irritation

  2. Headaches

  3. Dizziness

  4. Visual disorders and memory impairment


Exposure to some VOCs can cause:

  1. Fatigue

  2. Nausea

  3. Dizziness

  4. Headaches

  5. Breathing problems

  6. Irritation of the eyes, nose and throat


Children, seniors, pregnant people and people with existing health conditions, such as asthma, chronic pulmonary disease or bronchitis, are at greater risk.


Sources of Volatile Organic Compound

  1. Cooking, especially frying

  2. Cigarette smoke

  3. Candles and incense

  4. Composite wood products, such as some furnishings and flooring materials

  5. Building materials such as paint, glues and varnish

  6. Household products, such as air fresheners and cleaning products

  7. Infiltration from attached garages, such as from vehicle exhaust

  8. Combustion sources such as improperly vented fireplaces, wood stoves, gas stoves and furnaces


How to reduce exposure to Volatile Organic Compounds

You can reduce exposure to VOCs in your home by:

  1. Increasing ventilation when using products that emit VOCs

  2. Meeting or exceeding any label precautions

  3. Use integrated pest management techniques to reduce the need for pesticides

  4. Use household products according to the manufacturer’s directions


4. Asbestos

Asbestos filled corrugated roof panel with greenery draped overtop
Asbestos is hazardous when its fibres become airborne and are inhaled

What is Asbestos?

Asbestos is a naturally occurring mineral fibre that was commonly used in building materials for insulation and fireproofing due to its durability and resistance to heat. However, it is hazardous when its fibres become airborne and are inhaled, which can lead to serious respiratory diseases such as asbestosis, lung cancer, and mesothelioma.


Common Health Effects

Breathing in asbestos fibres can cause cancer and other diseases, such as:

  1. Asbestosis - Scarring of the lungs, which makes it difficult to breathe

  2. Mesothelioma - A rare cancer of the lining of the chest or abdominal cavity

  3. Lung cancer


Sources of Asbestos

Asbestos is found in:

  1. Building materials:

    1. Roofing shingles

    2. Ceiling and floor tiles

    3. Paper products

    4. Asbestos cement products

  2. Friction products:

    1. Automobile clutch

    2. Automobile brake

    3. Transmission parts

  3. Heat-resistant fabrics

  4. Packaging

  5. Gaskets

  6. Coatings


How to reduce exposure to Asbestos

In a workplace setting, you should report any damage to materials containing asbestos to the appropriate authority, such as your occupational health and safety manager. Additionally, Public and commercial building owners should keep an inventory of asbestos-containing materials to inform tenants, management and contractors.


In your home, you can reduce your risk of exposure by hiring a professional to test for asbestos before doing any:

  1. Renovations or remodelling

  2. Demolitions

  3. Additions


If a professional finds asbestos, hire a qualified asbestos removal specialist to remove it before beginning work.


5. Biological Pollutants 

Microscopic view of bacteria molecules tinted with a green filter
Biological pollutants can trigger allergic reactions

What are Biological Pollutants?

Biological contaminants include bacteria, viruses, animal dander and cat saliva, house dust, mites, cockroaches, and pollen. Relative humidity of 30-50 percent is generally recommended for homes. Standing water, water-damaged materials or wet surfaces also serve as a breeding ground for moulds, mildews, bacteria and insects. House dust mites, the source of one of the most powerful biological allergens, grow in damp, warm environments.


Common Health Effects

Biological pollutants can trigger allergic reactions, such as hypersensitivity pneumonitis, allergic rhinitis and asthma.

Common health symptoms caused by biological pollutants are:

  1. Sneezing

  2. Watery eyes

  3. Coughing

  4. Shortness of breath

  5. Dizziness

  6. Lethargy

  7. Fever

  8. Digestive problems


Children, the elderly and people with breathing problems, allergies, and lung diseases are particularly susceptible to disease-causing biological agents in the indoor air.


Sources of Biological Pollutants

Biological contaminants are or are produced by living things. For example, biological contaminants are often found in areas that provide food, moisture, or water.

Common sources:

  1. Bacteria are carried by people, animals, and soil and plant debris

  2. Mould

  3. Pollens, which originate from plants

  4. Viruses, which are transmitted by people and animals

  5. Household pets, which are sources of saliva and animal dander (skin flakes)

  6. Viruses and bacteria


How to reduce exposure to Biological Pollutants

To reduce exposure to such biological contaminants, maintain good housekeeping and regulate heat and air conditioning equipment. Adequate ventilation and good air distribution also help. The key to mould control is moisture control.


Other tips include:

  1. Install and use exhaust fans in kitchens and bathrooms that are outdoors

  2. Ventilate the attic and crawl spaces to prevent moisture build-up

  3. Keep the house clean

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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