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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

The Importance of Indoor Air Quality in Older Buildings

Writer's picture: Jennifer CrowleyJennifer Crowley
Older building rooftop ventilation
Older buildings often face several air quality challenges due to years of accumulated wear and tear and outdated construction practices.

Indoor air quality (IAQ) is a critical aspect of building management that directly affects the health and well-being of occupants. This importance is magnified in older buildings, where outdated infrastructure, prolonged wear and tear, and the presence of potentially hazardous materials can significantly compromise air quality.


For building owners and facility managers, ensuring good air quality in older buildings is not just a matter of comfort; it is essential for maintaining the health and safety of those who live and work in these environments. Poor IAQ in such buildings can lead to various health issues, decreased productivity, and non-compliance with modern regulatory standards, making it a fundamental concern that demands urgent action.


Common Air Quality Issues in Older Buildings

Older buildings often face several air quality challenges due to years of accumulated wear and tear and outdated construction practices. These issues can severely impact IAQ, making it crucial to identify and address them to ensure a healthy living and working environment. Common air quality problems in older buildings include:


  • Mold and Mildew: Due to water damage or high humidity, mold and mildew can thrive in older buildings, releasing spores into the air.

  • Dust and Allergens: Accumulated dust and debris in older buildings can harbor allergens, worsening respiratory conditions.

  • Outdated HVAC Systems: Inefficient and outdated HVAC systems may not adequately filter air, leading to the circulation of pollutants.

  • Asbestos and Lead: Many older buildings still contain asbestos and lead-based materials, which can pose serious health risks if disturbed.

  • Chemical Pollutants: Use of old construction materials and maintenance products can introduce volatile organic compounds (VOCs) into the indoor environment.


Health Impacts

Young multi-racial woman clutching her chest and coughing while attempting to use a rescue inhaler
Exposure to contaminants seen in older buildings can result in many adverse health effects.

The poor indoor air quality in older buildings can lead to numerous health problems for occupants, emphasizing the need for immediate attention. Exposure to contaminants commonly found in older buildings can result in a range of adverse health effects, including:


  • Respiratory Issues: Exposure to mold spores, dust, and other airborne pollutants can exacerbate asthma, bronchitis, and other respiratory conditions.

  • Allergies: Increased levels of allergens such as dust mites and pollen can trigger allergic reactions, leading to discomfort and reduced quality of life.

  • Productivity Loss: Poor air quality can cause headaches, fatigue, and difficulty concentrating, reducing productivity and overall well-being.

  • Long-Term Health Risks: Chronic exposure to pollutants like asbestos and lead can lead to severe health conditions, including cancer and neurological disorders.


Regulatory Concerns in Older Buildings

Ensuring compliance with air quality standards and regulations is critical for older buildings, as failing to meet these requirements can lead to significant health risks and legal issues. Both Canada and the US have established stringent guidelines to protect indoor air quality, but older buildings often struggle to meet these standards due to several factors:


Canadian Regulations:

  • Health Canada: Sets IAQ guidelines that include maximum acceptable concentrations for common indoor pollutants such as carbon monoxide, formaldehyde, and mold spores. Older buildings might not have adequate ventilation systems to meet these guidelines.

  • National Building Code of Canada: Requires proper ventilation and air filtration systems to maintain acceptable IAQ. Many older buildings were constructed before these codes were established, leading to inadequate ventilation and outdated HVAC systems.

  • Provincial Regulations: Provinces like Ontario have specific requirements under the Ontario Building Code, focusing on ventilation and mold prevention. Older buildings often lack the modern infrastructure necessary to comply with these regulations. The Canadian Centre for Occupation Health and Safety provides a great resource to link to provincial guidance.

  • See also ASHRAE Standards below


United States Regulations:

  • Environmental Protection Agency (EPA): Establishes IAQ guidelines and provides resources for maintaining healthy air in buildings. The EPA’s standards include acceptable levels for various indoor pollutants. Older buildings often have outdated or poorly maintained HVAC systems that fail to filter out pollutants effectively.

  • Occupational Safety and Health Administration (OSHA): Mandates safe working conditions, including standards for indoor air quality in workplaces. Older buildings may not meet these standards due to deteriorating infrastructure and lack of modern air purification systems.

  • ASHRAE Standards: The American Society of Heating, Refrigerating, and Air-Conditioning Engineers sets voluntary IAQ standards that are widely adopted, covering ventilation rates and air filtration. Older buildings may not have been designed to meet these standards, resulting in subpar IAQ.


Older buildings often fail to meet these standards due to outdated infrastructure and lack of modern air filtration systems, which can result in regulatory fines and increased health risks for occupants. Additionally, many of these buildings were constructed before current IAQ standards were established, making retrofitting necessary but often challenging and costly.


Indoor Air Quality in Older Buildings Case Study

Distillery District Project Design image
Click on the image to watch a video version of the full Distillery District Case Study

Toronto Distillery District Energy Efficiency & IAQ Project

The Historic Gooderham & Worts Distillery District, opened in 2003, is widely regarded as Ontario's premier arts, culture, and entertainment destination, and one of its hottest tourist attractions. This internationally acclaimed village features brick-lined streets and 47 vibrantly restored 19th-century Victorian industrial buildings. As a major dining, shopping, and cultural hub in Toronto, Canada, the importance of maintaining and upgrading these historic buildings to achieve better indoor air quality (IAQ) is paramount.

Blade Air Electromagnetic Pro Filter
Blade Air Pro Filters capture particles 40 times smaller than traditional filters.

In December 2021, the Distillery District management team sought Blade Air's help to improve IAQ without the high costs and energy demands of HEPA or UV solutions. They needed an efficient, cost-effective solution to enhance air quality while reducing their carbon footprint.


Blade Air recommended their Pro Filter electromagnetic filters, which outperform HEPA filters in capturing particulate matter and inactivating viruses, with significantly lower energy requirements. The Distillery District conducted trials in two buildings, resulting in impressive outcomes:


  • Energy Savings: Up to 75% reduction in fan motor consumption.

  • Improved Filtration: 2.25 times better performance in capturing and removing bacteria from the airstream compared to MERV-13 filters.

  • Enhanced Air Quality: Significant improvement in indoor air quality, creating a healthier environment for occupants.

  • Cost-Effective Solution: Achieved high efficiency and superior air quality without the prohibitive costs of HEPA or UV solutions.


Upgrading these historic buildings with modern air quality solutions ensures they continue to be a safe, healthy, and attractive destination for visitors and tenants alike. Click here to read the full Case Study.


Blade Air IAQ Solutions

For building owners and facility managers, addressing IAQ is not just a regulatory requirement but a fundamental concern that directly impacts the health and satisfaction of occupants. The adverse effects of poor air quality, from respiratory issues to productivity loss, highlight the need for immediate action.


Blade Air logo
Blade Air is Your Trusted Partner in IAQ for Older Buildings.

By implementing Blade Air’s solutions, you can ensure your building meets and exceeds current air quality standards, safeguarding health, avoiding potential legal and financial repercussions, and creating safer, healthier environments for everyone.


Blade Air is dedicated to providing expert guidance and retrofitting services to help you achieve these goals. Contact Blade Air today to learn how we can help transform the air quality in your building, ensuring a healthier and more comfortable environment for all occupants.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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