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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

Understanding MERV Filtration Ratings: Essential Insights for North American Standards

Writer's picture: Ava MontiniAva Montini

Imagine stepping into a modern office building on a hot summer day. The crisp, clean air immediately stands out, a stark contrast to the muggy outdoors. Or consider visiting a hospital, where the air feels noticeably sterile and fresh, creating a sense of safety and comfort.


These moments are created by advanced air filtration systems working tirelessly behind the scenes. A critical component of these systems is the MERV-rated filter, a key player in maintaining indoor air quality (IAQ).


Understanding MERV ratings is akin to understanding the SPF rating on sunscreen. Just as SPF (Sun Protection Factor) measures how well a sunscreen protects against UVB rays, MERV (Minimum Efficiency Reporting Value) measures how effectively an air filter captures different sizes of particles. Both scales guide consumers to make informed decisions about their health and safety, whether protecting skin from harmful UV rays or ensuring the air is free from pollutants.


What Are MERV Filtration Ratings?


MERV stands for Minimum Efficiency Reporting Value. Developed by the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), it evaluates the effectiveness of air filters.


Diagram explaining MERV filtration ratings and their significance in North America.

MERV ratings range from 1 to 20, indicating the filter's ability to capture particles of varying sizes:


  • MERV 1-4: Basic filtration, suitable for residential use, where only large particles like pollen and dust mites need to be captured. These filters remove less than 20% of particles between 3 and 10 microns.

  • MERV 5-8: Intermediate filtration, effective against mold spores, hair spray, and cement dust. These filters capture up to 70% of particles between 3 and 10 microns.

  • MERV 9-12: Higher efficiency, capable of capturing lead dust, flour, and some bacteria. These filters remove up to 89% of particles between 1 and 3 microns.

  • MERV 13-16: High-efficiency filters that can trap tobacco smoke, bacteria, and sneeze particles. These filters capture more than 90% of particles between 0.3 and 1 microns.

  • MERV 17-20: Typically used in cleanrooms and hospital operating rooms, these filters can capture viruses, carbon dust, and other sub-micron particles. They are similar to HEPA filters in performance.


According to the Environmental Protection Agency (EPA), using filters with higher MERV ratings, particularly MERV 13 and above, significantly improves IAQ by removing finer particulates from the air, thus reducing potential health risks associated with poor air quality.


Significance of MERV Ratings in North America


In North America, MERV ratings are widely used to ensure IAQ standards are met in various environments, from homes to industrial settings. MERV ratings help consumers and businesses choose the appropriate filter based on the specific needs of their environment. Higher MERV ratings indicate better filtration efficiency, crucial for environments requiring high air purity, such as hospitals and laboratories.


A National Center for Biotechnology Information (NCBI) study found that higher MERV ratings correlate with a significant reduction in indoor airborne contaminants, enhancing overall health outcomes, especially in healthcare and educational settings.


Regulatory Standards and Recommendations


ASHRAE Standards

ASHRAE plays a pivotal role in setting standards for HVAC systems and IAQ. The ASHRAE 52.2 standard details the testing methods for measuring the MERV rating of filters.


ASHRAE also provides guidelines for different applications:


  • ASHRAE 62.1: Ventilation for Acceptable Indoor Air Quality in commercial buildings recommends MERV 8 as a minimum, ensuring the removal of larger particles and contributing to better IAQ.

  • ASHRAE 62.2: Ventilation and Acceptable Indoor Air Quality in Residential Buildings suggests MERV 6-8 for residential settings, balancing cost and filtration efficiency.


CDC Recommendations

The Centers for Disease Control and Prevention (CDC) uses MERV ratings as part of their guidelines for air filtration in healthcare settings:


  • CDC's COVID-19 guidelines recommend using MERV 13 or higher filters to reduce airborne viral particles in public and healthcare environments. These filters are crucial in minimizing the spread of infectious diseases by capturing airborne pathogensCDC.


Regulations in Canada and the US


United States

In the US, MERV ratings are incorporated into building codes and standards, ensuring that buildings meet specific IAQ criteria. For example:


  • The Environmental Protection Agency (EPA) emphasizes using filters with MERV ratings of at least 13 in public buildings to enhance air quality and reduce airborne contaminants. This recommendation is particularly important in schools and office buildings to ensure the health and well-being of occupants【EPA】.


Canada

In Canada, MERV ratings are also a key component of IAQ standards:

  • The Canadian Standards Association (CSA) references MERV ratings in their guidelines for commercial and residential buildings, advocating for MERV 8 as a baseline for most applications. This standard ensures that a basic level of air filtration is achieved, contributing to healthier indoor environments【CSA Group】.


Equivalent Technologies


While MERV ratings are a standard measure, other technologies can achieve similar filtration efficiencies:


  • Electromagnetic Air Filters: These filters use an electromagnetic charge to attract and trap particles, providing high filtration efficiency without the need for frequent replacements. Electromagnetic filters can achieve filtration levels comparable to high MERV-rated filters by utilizing the principles of electrostatic attraction to capture a wide range of particle sizes. They are effective in both residential and commercial applications, offering a sustainable solution with lower maintenance requirementsNIH.

  • High-Efficiency Particulate Air (HEPA) Filters: Known for their superior filtration, HEPA filters capture 99.97% of particles as small as 0.3 microns, often exceeding the highest MERV ratings. HEPA filters are commonly used in medical, research, and high-tech manufacturing settings. They are ideal for environments where ultra-fine particle removal is critical, ensuring the highest levels of air purityEPA.

  • Ultraviolet Germicidal Irradiation (UVGI): Uses UV light to kill or inactivate microorganisms, complementing high MERV-rated filters by targeting airborne pathogens. UVGI is often used in conjunction with HVAC systems to enhance air purification. This technology is particularly effective in healthcare settings, where controlling the spread of infectious agents is paramount. By breaking down the DNA of bacteria, viruses, and other pathogens, UVGI provides an additional layer of protection【ASHRAE】.

Industry Benchmarks and Standards


Various industries have specific benchmarks for air quality and filtration:


  • Healthcare: Hospitals and clinics adhere to ASHRAE and CDC guidelines, often requiring MERV 13 or higher to ensure sterile environments. These settings prioritize the removal of airborne pathogens to prevent infectionsCDC.

  • Commercial Buildings: Offices and retail spaces generally follow ASHRAE 62.1, recommending MERV 8-13 based on occupancy and activity levels. This ensures a comfortable and healthy environment for employees and customersASHRAE.

  • Educational Institutions: Schools and universities are increasingly adopting higher MERV ratings (MERV 13+) to ensure safe and healthy learning environments. Higher filtration levels help protect students and staff from allergens, pollutants, and infectious agentsEPA.

  • Industrial Facilities: Factories and warehouses may require MERV 8-12 filters to control dust and particulate matter, protecting workers and machinery. Proper filtration in these settings is essential for maintaining air quality and operational efficiency【OSHA】.

  • Hospitality Industry: Hotels and restaurants use MERV 8-13 filters to provide clean air for guests, enhancing comfort and safety. Good IAQ is a critical factor in customer satisfaction in the hospitality sectorAHLA.


Understanding MERV filtration ratings is crucial for selecting the right air filters to maintain optimal indoor air quality.


In North America, ASHRAE standards and CDC recommendations guide the use of MERV-rated filters across various sectors. By adhering to these guidelines and exploring equivalent technologies, businesses and homeowners can significantly improve their indoor environments, promoting health and well-being.


Embrace these insights to enhance your knowledge and application of MERV filtration ratings in your air quality management strategies. For more information and expert guidance, visit Blade Air's comprehensive resources on indoor air quality solutions.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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