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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

A Step-by-Step Guide to Improving Indoor Air Quality and Reducing SBS Symptoms

Writer's picture: Jennifer CrowleyJennifer Crowley
Jul 11, 2024
Maintenance team male inspecting HVAC system atop scaffolding
Addressing SBS through better IAQ is crucial for ensuring the health and well-being of building occupants and maintaining a productive environment.

Improving Indoor Air Quality: The Importance of Addressing Sick Building Syndrome (SBS)

Sick Building Syndrome (SBS) is a significant concern in modern workplaces and living environments. Poor indoor air quality (IAQ) can lead to various health issues for occupants, including headaches, respiratory problems, fatigue, and cognitive impairments. Addressing SBS through better IAQ is crucial for ensuring the health and well-being of building occupants and maintaining a productive environment.


Assessment Phase: Evaluating Current Conditions and HVAC Systems

Male technician testing air quality in a building
Measure levels of common indoor pollutants using professional-grade sensors and testing kits.

The first step in tackling SBS is to evaluate the current conditions of the building and its HVAC systems. This involves:


  • Air Quality Testing: Measure levels of common indoor pollutants such as dust, mold spores, VOCs, and carbon dioxide using professional-grade sensors and testing kits.

  • HVAC System Evaluation: Inspect the existing HVAC system for inefficiencies, outdated components, and potential areas for improvement. Check for signs of wear and tear and assess the system’s filtration and ventilation capabilities.

  • Building Inspection: Look for structural issues that could affect air quality, such as leaks, poor insulation, and areas prone to mold growth. This helps identify underlying problems that need to be addressed during the retrofit.


Choosing the Right Solutions:

Blade Air's Pro Filter
Blade Air's Pro filter uses electromagnetic filtration to capture ultrafine particles.

Once the assessment is complete, it's time to choose the right solutions. Blade Air offers a range of advanced products designed to improve IAQ and mitigate SBS symptoms:


  • Pro Filters: These filters capture ultrafine particles, including viruses and bacteria, far exceeding the capabilities of traditional pleated filters. By removing these harmful particulates, Pro Filters help prevent respiratory issues, allergies, and asthma, ensuring cleaner and healthier indoor air.

  • HEPA+ Filters: Ideal for capturing up to 99.97% of airborne particles, including dust, pollen, and mold spores. These filters are especially beneficial for occupants with allergies or respiratory conditions, reducing symptoms like coughing, sneezing, and eye irritation.

  • UVGI Light Technology: This technology uses ultraviolet light to kill bacteria and viruses in the air, significantly reducing microbial contaminants and improving overall air hygiene. This is particularly effective in preventing infections and maintaining a healthier indoor environment.

  • Carbon Filters: Effective for removing odors and volatile organic compounds (VOCs), enhancing overall air quality and comfort by reducing exposure to harmful chemicals and improving the olfactory environment. Plus, minimize maintenance time and expenses with our patented revolutionary replaceable, zero waste carbon cartridge.

  • HEPA Air Purifiers: These portable units combine HEPA filtration with activated carbon to provide superior air purification in specific areas. They are perfect for targeted air quality improvements, ensuring that high-traffic or problem areas remain clean and safe.


Implementation: Installation and Integration

Blade Air's Pro filter being inserted into a traditional HVAC system
Expert installation ensures proper integration and maintenance procedure training.

The implementation phase involves a step-by-step process of installing and integrating the chosen air quality solutions:


  1. Preparation: Ensure the building is ready for retrofit activities by addressing any minor structural repairs identified during the assessment phase and performing a thorough cleaning of the HVAC system.

  2. Professional Installation:

    1. Pro Filters and HEPA+ Filters: While filter installation is relatively simple, Blade Air recommends having their expert team install the filtration products to ensure proper installation and provide training on installation and maintenance procedures.

    2. UVGI Light Technology: Install UVGI light systems within the HVAC ducts or as standalone units in high-risk areas. This requires precise placement and calibration to ensure effective pathogen neutralization - professional installation is strongly recommended.

    3. Carbon Filters: Integrate carbon filters into the HVAC system or place them in specific areas where odor control is needed.

    4. HEPA Air Purifiers: Place HEPA air purifiers in strategic locations such as high-traffic areas, common rooms, and near HVAC intakes. Ensure they are plugged in and functioning correctly according to the manufacturer’s instructions.

  3. System Connection: Connect the new filters and UVGI light systems to the existing HVAC controls, updating the HVAC control software or adding new control modules if necessary.

  4. Testing and Calibration: Conduct thorough testing to ensure all components are working correctly and calibrate the settings to achieve optimal air quality. This includes adjusting UVGI light intensity and HEPA air purifier settings.

  5. Optimization: Adjust the HVAC system settings to account for the new filters and purification devices, ensuring that airflow and ventilation rates are optimized for the enhanced filtration system.


Maintenance: Ensuring Long-Term Efficiency

Maintenance worker on the roof of a building inspecting and calibrating the HVAC system
Regularly reviews of air quality data identifies trends and issues to inform needed adjustments.

Maintaining the new air quality systems is crucial for long-term efficiency and performance:


  • Regular Inspections: Schedule routine inspections to check the condition of filters, UVGI lights, and other components. Replace parts as needed.

  • Filter Replacement: Follow the manufacturer’s guidelines for replacing filters to ensure optimal filtration and prevent clogging.

  • System Calibration: Periodically calibrate the smart monitoring systems to ensure accurate air quality readings.

  • Cleaning: Keep the HVAC system and air quality devices clean to prevent dust buildup and maintain system efficiency.

  • Data Review: Regularly review air quality data to identify trends and potential issues, making informed decisions about maintenance and system adjustments.


The Importance of Immediate Action

Addressing SBS promptly is crucial for improving indoor air quality and safeguarding the health of building occupants for a productive, comfortable living or working environment. Blade Air is committed to providing cutting-edge air quality solutions that tackle SBS head-on.


By investing in Blade Air's Pro Filter technology and other advanced solutions like UVGI light technology and HEPA air purifiers, you can enhance indoor air quality, comply with regulatory standards, and promote overall well-being. Taking immediate action not only improves health outcomes but also ensures long-term efficiency and sustainability for your building. Contact Blade Air to learn more on how our technology can cure your sick building.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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