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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

A Step-by-Step Guide to Retrofitting Old Buildings for Better Air Quality

Writer's picture: Jennifer CrowleyJennifer Crowley
Jul 4, 2024
Old building mechanical room
Retrofitting older buildings for better indoor air quality is a comprehensive process that involves assessment, choosing the right solutions, implementation, and maintenance.

Retrofitting older buildings for better indoor air quality (IAQ) is essential for ensuring the health and well-being of occupants. Over time, buildings accumulate dust, allergens, and other pollutants that can compromise air quality. Additionally, outdated HVAC systems often fail to meet modern standards, leading to inefficient energy use and higher operational costs. Retrofitting these buildings with advanced air quality solutions can dramatically improve IAQ, energy efficiency, and occupant comfort.


Assessment Phase

The first step in retrofitting old buildings for better air quality is to conduct a thorough assessment of the current air quality and HVAC systems. This involves:


Young black male maintenance technician with a clipboard checking off inspecting the HVAC system performance
The first step in retrofitting old buildings for better air quality is to conduct a thorough assessment.

1. Air Quality Testing:

Measure levels of common indoor pollutants such as dust, mold spores, VOCs, and carbon dioxide. Use professional-grade sensors and testing kits to get accurate readings.

2. HVAC System Evaluation:

Inspect the existing HVAC system for inefficiencies, outdated components, and potential areas for improvement. Check for signs of wear and tear, and assess the system’s filtration and ventilation capabilities.

3. Building Inspection:

Look for structural issues that could affect air quality, such as leaks, poor insulation, and areas prone to mold growth. This helps identify underlying problems that need to be addressed during the retrofit.


Retrofitting Old Buildings for Better Air Quality - Choosing the Right Solutions

Once the assessment is complete, the next step is to choose the right retrofit solutions. Blade Air offers a range of advanced products designed to improve IAQ and enhance energy efficiency:

Rear image of a young while male maintenance working changing out a dirty air filter
The right IAQ solutions can improve IAQ, save energy, and create a healthier environment.

These capture ultrafine particles, including viruses and bacteria, far exceeding the capabilities of traditional pleated filters. They ensure cleaner air and better protection against airborne contaminants.


Ideal for capturing up to 99.97% of airborne particles, including dust, pollen, and mold spores. These filters are especially beneficial for occupants with allergies or respiratory conditions.


This technology uses ultraviolet light to kill bacteria and viruses in the air. It is an excellent solution for reducing microbial contaminants and improving overall air hygiene.

Effective for removing odors and volatile organic compounds (VOCs),

enhancing overall air quality and comfort.

These portable units combine HEPA filtration with activated carbon to provide superior air purification in specific areas, making them perfect for targeted air quality improvements.


Implementation:

The implementation phase involves installing and integrating the chosen air quality solutions. Here’s a step-by-step process:


1. Preparation:

  • Building Readiness: Ensure the building is ready for retrofit activities. This involves scheduling the retrofit to minimize disruption to occupants. Informing occupants of the upcoming changes can help manage expectations.


  • Minor Repairs: Address any minor structural repairs identified during the assessment phase. This might include sealing leaks, improving insulation, or fixing areas prone to mold growth.


  • Cleaning: Perform a thorough cleaning of the HVAC system and areas where new equipment will be installed. Removing accumulated dust and debris ensures a smoother installation process.


Older white male in coveralls removing the cover to the HVAC unit
Ensures proper installation and maintenance training by bringing in a Pro for installation.

2. Installation:

  • Professional Installation: Blade Air recommends that our expert team install our filtration products for you. This ensures proper installation and allows us to train your team on installation and maintenance procedures.


  • HEPA Air Purifiers: Place HEPA air purifiers in strategic locations such as high-traffic areas, common rooms, and near HVAC intakes. Ensure you follow the instruction manual and that they are plugged in and functioning correctly.


3. Integration:

  • System Connection: Connect the new filters and UV-C light systems to the existing HVAC controls. This may involve updating the HVAC control software or adding new control modules.


  • Testing and Calibration: After installation, conduct thorough testing to ensure all components are working correctly. Calibrate the UV-C light intensity and HEPA air purifier settings to achieve optimal air quality.


  • Optimization: Adjust the HVAC system settings to account for the new filters and purification devices. Ensure that airflow and ventilation rates are optimized for the enhanced filtration system.


Young bearded male using an air quality monitor to review IAQ output.
Measure airflow rates, filter pressure drops, and UV-C light output to ensure all is within range.

4. Testing:

  • Initial Performance Check: Perform an initial performance check of the installed systems. Measure airflow rates, filter pressure drops, and UV-C light output to ensure everything is within specified ranges.


  • Air Quality Testing: Conduct air quality tests to verify the improvement in IAQ. Measure levels of dust, VOCs, mold spores, and other pollutants before and after installation.


  • System Monitoring: Set up continuous monitoring to track the performance of the new systems over time. This helps in identifying any immediate adjustments needed to maintain optimal IAQ.


5. Training:

  • Staff Training: Provide comprehensive training sessions for building maintenance staff. Cover topics such as filter replacement schedules, UV-C light maintenance, and operation of HEPA air purifiers.


  • User Manuals: Supply detailed user manuals and quick reference guides. Ensure that staff have access to resources that help them manage and troubleshoot the new systems.


  • Ongoing Support: Offer ongoing support through Blade Air’s customer service. Encourage staff to reach out with any questions or concerns during the initial adjustment period.


Maintenance

Rooftop HVAC system being inspected by maintenance worker
Regular HVAC cleaning prevents dust buildup and maintains system efficiency.

Maintaining the new air quality systems is crucial for long-term efficiency and performance. Here are some tips:


1. Regular Inspections:

Schedule routine inspections to check the condition of filters, UV-C lights, and other components. Look for signs of wear and replace parts as needed.


2. Filter Replacement:

Follow the manufacturer’s guidelines for replacing filters. Regular replacement ensures optimal filtration and prevents clogging.


3. System Calibration:

Periodically calibrate the smart monitoring systems to ensure accurate air quality readings.


4. Cleaning:

Keep the HVAC system and air quality devices clean. Regular cleaning prevents dust buildup and maintains system efficiency.


5. Data Review:

Regularly review air quality data to identify trends and potential issues. Use this data to make informed decisions about maintenance and system adjustments.


Retrofitting older buildings for better indoor air quality is a comprehensive process that involves assessment, choosing the right solutions, implementation, and maintenance. By following these steps, you can significantly improve IAQ, enhance energy efficiency, and create a healthier environment for occupants.


Blade Air is here to assist you throughout the entire retrofit process, offering advanced products and expert guidance to ensure your retrofit project is a success. Contact us today to learn more about how we can help transform your building’s air quality.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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