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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

The Role of ESG in Building IAQ Retrofits: Achieving Sustainability Goals

Writer's picture: Jennifer CrowleyJennifer Crowley
Diverse team, middle-aged Asian businessman, Caucasian young businesswoman, Muslim hijab-wearing focused in ESG goals
Retrofitting buildings to optimize indoor air quality (IAQ) offers substantial environmental, Social and Governance benefits.

Environmental, Social, and Governance (ESG) criteria are becoming increasingly crucial in the corporate world. These principles guide companies in making decisions that are not only financially beneficial but also environmentally sustainable, socially responsible, and compliant with governance standards.


As businesses strive to meet these goals, building retrofits emerge as a key strategy. Retrofitting buildings with advanced indoor air quality solutions from Blade Air can significantly contribute to achieving ESG objectives, enhancing sustainability, and promoting occupant health.


Environmental Impact

Clear glass light bulb protruding from the soil and surrounded by greenery
HVAC systems can be energy-intensive, contributing to higher greenhouse gas emissions.

One of the primary components of ESG in building IAQ retrofits is the environmental impact of business operations. Retrofitting buildings to optimize IAQ with Blade Airs solutions offers substantial environmental benefits:


  • Energy Efficiency: According to the U.S. Department of Energy, HVAC systems account for about 40% of the energy used in commercial buildings. Blade Air’s advanced filtration systems, such as our Pro Filters and HEPA+ filters, enhance the efficiency of HVAC systems. By reducing the load on these systems, energy consumption is significantly lowered. This not only reduces operational costs but also minimizes your building’s carbon footprint.


  • Carbon Footprint Reduction: The U.S. Environmental Protection Agency (EPA) estimates that improving energy efficiency in buildings can reduce greenhouse gas emissions by up to 20%. Traditional HVAC systems can be energy-intensive, contributing to higher greenhouse gas emissions. Blade Air’s solutions, including UV-C light technology and zero-waste carbon filters, help optimize HVAC performance, leading to lower emissions and a more sustainable operation.


  • Resource Conservation: By improving the longevity and efficiency of existing HVAC systems, Blade Air’s IAQ retrofitting solutions reduce the need for frequent replacements and repairs, conserving resources and reducing waste.


Social Responsibility

Man's hands with arms outstretched, holding a small globe representing the earth
Enhanced IAQ reduces the presence of allergens, pollutants, and pathogens.

The social aspect of ESG focuses on the impact of business operations on people and communities. Improving IAQ through retrofitting has significant social benefits:


  • Occupant Health: The World Health Organization (WHO) states that poor indoor air quality is responsible for approximately 3.8 million deaths annually due to non-communicable diseases like stroke and chronic respiratory diseases. Enhanced air quality reduces the presence of allergens, pollutants, and pathogens in indoor environments. This leads to fewer respiratory issues, allergies, and illnesses among occupants, promoting overall health and well-being.


  • Community Wellbeing: Healthier indoor environments contribute to the well-being of the community. Schools, offices, and residential buildings that prioritize air quality create safer, more comfortable spaces for people to live, work, and learn.


  • Employee Productivity: A Study by the Harvard T.H. Chan School of Public Health has shown that improving IAQ can boost productivity by up to 11%. Better air quality is linked to improved cognitive function and by investing in air quality improvements, businesses can foster a healthier, more productive workforce.


Governance and Compliance

ESG environment social governance investment concept. Business people meeting,Plan strategies future
By choosing sustainable retrofitting solutions, businesses align their operations with ethical practices.

Governance in ESG involves adherence to regulations and standards that promote sustainability and ethical practices. Retrofitting buildings for IAQ with Blade Air solutions ensures compliance with these regulations:


  • Regulatory Compliance: Many regions have stringent air quality standards and energy efficiency regulations. For example, the EPA’s Clean Air Act requires businesses to meet specific air quality standards to protect public health. Blade Air’s advanced filtration and purification systems help buildings meet and exceed these standards, avoiding potential fines and legal issues.


  • Sustainability Reporting: Companies increasingly need to report on their sustainability efforts. Implementing Blade Air’s solutions provides tangible improvements in energy efficiency and air quality, which can be documented and reported to stakeholders, demonstrating a commitment to ESG principles.


  • Ethical Practices: By choosing sustainable retrofitting solutions, businesses align their operations with ethical practices that prioritize the health of the environment and the community.


ESG in Building IAQ Retrofits Case Study

The Historic Toronto Distillery District

Gooderham & Worts building in Toronto's historic Distillery District
By implementing Blade Air's advanced air quality solutions, the Distillery District not only met but exceeded its ESG goals, setting a new standard for environmental sustainability and occupant well-being.

In December 2021, the Distillery District management team contacted Blade Air to improve IAQ in their buildings, which were currently running MERV-13 filters. They sought a solution that balanced reducing their carbon footprint with creating a healthier workspace for tenants, without the prohibitive costs of retrofitting and HEPA or UV solutions, which are energy-intensive.


Blade Air implemented electromagnetic Pro Filters, which use active polarization fields to outperform HEPA in capturing particulate matter in the viral range. These filters have nearly 90% lower static pressure than HEPA and over 70% lower than MERV-13 filters, leading to significant energy savings. Additionally, electromagnetic filters inactivate viruses, offering comprehensive air quality improvement.


ESG Results:

  • Energy Savings: Achieved an impressive 75% reduction in fan motor energy consumption, significantly lowering operational costs and environmental impact.

  • Superior Indoor Air Quality: Blade Air's electromagnetic Pro Filters outperformed previous MERV-13 filters by 2.25 times in capturing and removing airborne bacteria, vastly improving air quality.

  • Streamlined Maintenance: By switching to Pro Filters, which only need to be replaced twice a year instead of quarterly, the Distillery District saw up to a 50% reduction in labor costs associated with maintenance.

  • Logistical Savings: Pro Filters streamlined logistics by reducing storage and delivery needs, leading to an incredible 92% cost savings and further lowering emissions.

These outstanding results highlight Blade Air’s ability to drive substantial energy and operational savings, enhance cognitive function through superior air quality, and significantly reduce maintenance and logistical costs. By implementing Blade Air's advanced air quality solutions, the Distillery District not only met but exceeded its ESG goals, setting a new standard for environmental sustainability and occupant well-being.


Improving IAQ by integrating ESG principles into business operations is not only a strategic move but also a moral imperative in today’s world. Retrofitting buildings with Blade Air’s advanced air quality solutions helps businesses achieve their sustainability goals by improving energy efficiency, reducing carbon footprints, enhancing occupant health, and ensuring compliance with regulations.


Ready to integrate ESG principles into your building’s operations? Contact Blade Air today to discover how our advanced air quality solutions can help you achieve your sustainability goals. Transform your building, enhance occupant health, and demonstrate your commitment to the environment and community with your trusted Partners at Blade Air - Let’s make a positive difference, together.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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