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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

Air Filter Media: Choosing the Best for Improved Indoor Air Quality

Writer's picture: Jennifer CrowleyJennifer Crowley
Close up photo of various filter media types
When choosing air filter media, it’s important to consider factors such as compatibility with your HVAC system, specific air quality concerns, and maintenance requirements.

One way to improve indoor air quality is by using air filters, which trap airborne particles and pollutants. However, not all air filters are created equal. Air filter media, the material used in air filters to capture particles, can vary widely in terms of effectiveness, lifespan, and cost.


This blog will explore the different types of air filter media available, including pleated and non-pleated filters, fibreglass, paper, and carbon filters. We’ll also discuss the efficiency ratings used to measure air filter effectiveness and the benefits of using high-quality air filter media. When choosing air filter media, it’s important to consider factors such as compatibility with your HVAC system, specific air quality concerns, and maintenance requirements.


By understanding the different types of air filter media available and the factors to consider when choosing them, you can make an informed decision and choose the air filter media that best meets your indoor air quality needs.


Types of Air Filter Media

Air filter media is a material used in air filters to trap and remove harmful particles and allergens from the air. The effectiveness of an air filter depends mainly on the type and quality of the filter media used and the type of material being filtered. Some common types of air filter media are:


Pleated Air Filters

Pleated air filters are made from polyester or cotton and have a longer lifespan than non-pleated filters due to their increased surface area. They can effectively trap particles such as pollen, dust mites, and pet dander, making them suitable for residential and commercial settings with high traffic or high air quality needs. Higher MERV-rated filters can capture smaller particles, such as bacteria and smoke. However, they are typically more expensive than non-pleated filters.


Non-Pleated Air Filters

Non-pleated air filters are generally made from materials such as fibreglass or polyester and have a shorter lifespan than pleated air filters. However, they are effective at trapping large particles such as dust and debris, making them ideal for residential settings and protecting HVAC equipment from large particles. They are generally less expensive than pleated air filters but offer lower effectiveness and longevity.


Fibreglass Air Filters

Fibreglass air filters are made from spun glass fibres and are the most economical choice. They typically last for about 30 days before requiring replacement and are less effective at trapping small particles. They are most suitable for residential settings with moderate air quality needs.


Paper Air Filters

Paper air filters are made from pleated paper material and are effective at trapping larger particles, such as dust and pollen, but less effective at capturing smaller particles, such as bacteria and smoke. They typically last for about three months before requiring replacement and are suitable for residential settings with moderate air quality needs. They are generally less expensive than pleated air filters due to their lower MERV rating.


Carbon Air Filters

Carbon air filters are made with activated carbon and are most effective at removing odours and certain chemicals from the air. They typically last for about three months before requiring replacement and are suitable for commercial settings, such as hospitals and laboratories, where odour and chemical removal is a priority. However, they are generally more expensive than other air filter media due to their specialized use and effectiveness.


Efficiency Ratings for Air Filter Media

When choosing an air filter media, it’s important to consider its efficiency rating. The most common efficiency rating systems used are:

  1. MERV (Minimum Efficiency Reporting Value)

  2. CADR (Clean Air Delivery Rate)


MERV Rating

The efficiency rating refers to the ability of an air filter to trap and remove airborne particles of different sizes. The most common rating system used for air filters is the Minimum Efficiency Reporting Value (MERV), which rates filters on a scale of 1-20 based on their ability to remove particles from the air. The higher the MERV rating, the more effective the filter removes smaller particles.


It’s important to note that while higher MERV-rated filters are more effective at removing smaller particles, they may also restrict airflow more than lower-rated filters. This can cause issues with HVAC system performance and increased energy usage. For this reason, it’s important to consult with an HVAC professional to determine the most appropriate MERV rating for your indoor air quality needs and to ensure that your system can handle the increased airflow resistance that comes with higher MERV-rated filters.


CADR

The CADR (Clean Air Delivery Rate) is a rating system that measures the amount of clean air delivered by an air purifier or air filter. It is a standardized rating system recognized by the American Home Appliance Manufacturers (AHAM) and is used to compare the performance of air purifiers and air filters from different manufacturers. The higher the CADR rating, the more effective the filter will remove particles from the air.


The CADR rating is calculated based on three categories of particulate matter: smoke, pollen, and dust. Each category is assigned a numerical value, and the overall CADR rating is the sum of the three values.


Factors to Consider When Choosing the Best Air Filter Media

HVAC Compatibility

The first factor to consider when choosing air filter media is compatibility with your HVAC system. Different types of air filters may be designed for specific types of HVAC systems, so it’s important to choose a filter that is compatible with your system. Some filters may also require modifications to your HVAC system, so it’s essential to consult with a professional before making any changes.


Air Quality Concerns

Another factor to consider when choosing air filter media is any specific air quality concerns you may have. For example, if you live in an area with high levels of outdoor pollution, choose an air filter designed to capture smaller particles, such as those found in smoke and exhaust fumes. On the other hand, if you have pets or allergies, you may want to choose an air filter designed to capture pet dander and other allergens.


Maintenance Requirements

Finally, it’s important to consider the maintenance requirements of different types of air filter media. Some filters may need to be replaced more frequently than others, and some may require more intensive cleaning or maintenance. It’s important to choose a filter that you can realistically maintain, as neglecting filter maintenance can lead to reduced effectiveness and increased wear and tear on your HVAC system.


Benefits of High-Quality Air Filter Media

Using high-quality air filter media offers numerous benefits for indoor air quality and overall health. One of the primary benefits is that these filters are more effective at removing airborne particles, such as dust, allergens, and pollutants, from the air. This can significantly reduce indoor air pollution, which is especially important for individuals with allergies or respiratory conditions.


Improved indoor air quality can also have a positive impact on productivity. Studies have shown that indoor air quality can have a significant effect on cognitive function, with poor air quality leading to decreased productivity, reduced concentration, and increased absenteeism. By removing airborne particles and pollutants from the air, high-quality air filter media can help to create a healthier indoor environment that promotes better cognitive function and increased productivity. This is especially important in workspaces, where employees may spend a significant portion of their day indoors.


In addition to health benefits, high-quality air filter media can also be more cost-effective in the long run. While they may initially cost more, their increased efficiency and longer lifespan can result in lower maintenance costs and energy bills over time. Additionally, by improving indoor air quality and reducing the need for frequent cleaning and maintenance, these filters can save homeowners both time and money.


Choosing the right air filter media is crucial for improving indoor air quality. We hope this comprehensive guide has helped you understand the different types of air filter media available, their efficiency ratings, and what to consider when choosing one for your home. Remember, always choose high-quality air filter media for the best results.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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