Wildfire Season Has Become a Business Risk Every Facility and CRE Leader Should Plan For in 2026

Wildfire season strains buildings and people. See how facilities can prepare in 2026 to reduce costs, protect tenants, and build resilience.

Ava Montini

Mar 11, 2026

Written by

Published on

The Business Side of Smoke Days

When wildfire smoke drifts into a region, the strain on buildings is both immediate and multi-layered. Filters load faster, pushing fans to use more power just to keep airflow steady (EPA). As systems deviate, alarms trigger more frequently, and maintenance teams are pulled from planned tasks into reactive changeouts (Facility Executive). Meanwhile, vendors across the region see surging demand; parts and pads that usually arrive in days might take a week or more (NC State). That delay alone can unravel even the most rigorously planned preventive maintenance schedules.

Inside the building, occupants feel a different side of the same event. They note scratchy throats, irritated eyes, or rooms that feel stale or “heavier” when fresh air intake is reduced (AirNow). They see Air Quality Index alerts on their phones and news headlines escalating (EPA AQI). In those moments, the question is no longer just whether systems are responding, it’s: Is the building protecting me? When communication is missing or unclear, perception can trump technical measures, tipping the balance from confidence to complaints (BOMA).

Why It Matters More in 2026

The stakes are rising. Multiple studies show that during wildfire events, indoor air can reach one-third to three-quarters of outdoor particulate concentrations in buildings lacking robust mitigation (PMC). Residential buildings in fire-affected areas have shown infiltration ratios reflective of this risk (PMC). In some wildfire-impacted care environments, indoor concentrations have peaked near 200 µg/m³ (NCBI). In contrast, well-configured filtration systems often reduce that exposure to roughly 43% of outdoor levels, showing how effectively mitigation can work (NCCEH).

The human health impacts are significant. Fine particulate matter (PM₂.₅) is linked to asthma flare-ups, reduced lung function, and cardiovascular stress (EPA). Sensitive populations (children, older adults, and those with pre-existing conditions) are most at risk (CDC). However, research also shows that even healthy adults are not immune to short-term exposure (PubMed). Harvard-led studies estimate that wildfire smoke has caused over 15,000 premature deaths in the U.S. in recent decades, with an associated economic burden of $160 billion (Harvard). For employers and property leaders, this translates into absenteeism, healthcare costs, and measurable productivity loss (National Bureau of Economic Research).

At the same time, smoke is a mechanical stressor. It accelerates filter clogging, pushes fans outside their normal operating range, and drives up energy consumption (ScienceDirect). Facility executives consistently report higher unplanned maintenance costs during wildfire season, along with shortened asset life for critical HVAC equipment (Facility Executive). Viewed at scale, these costs ripple upward into operational budgets and capital planning, making smoke days not just a maintenance issue but a financial liability.

What Smoke Events Do to Commercial HVAC Systems

Wildfire smoke can be seen as just “dirty air", but to get deeper, it is a dense mix of ultrafine particles, ash, organic compounds, and combustion byproducts that behave differently from typical urban pollution.

When these particles enter HVAC systems, three operational challenges occur simultaneously:

Rapid filter loading and front loading: Fine smoke particles quickly accumulate on the front face of filter media rather than distributing evenly through the depth of the filter. This “front loading” effect increases resistance to airflow much faster than normal particulate loading.
Fan energy increases: As pressure across the filter bank rises, fans must work harder to maintain airflow.
Airflow imbalance: Systems designed for stable pressure conditions may struggle to maintain balanced ventilation across zones.

During heavy smoke events, these mechanical effects can compound quickly. What begins as a minor filtration issue can cascade into comfort complaints, airflow deviations, and unexpected service calls.

Rethinking Preparedness

Preparedness today requires more than having spare filters in storage. Facilities that treat smoke season as part of their risk portfolio are proving more resilient. Research shows that buildings operating with lower baseline pressure drops have more headroom when smoke events occur, allowing systems to maintain airflow without tipping into alarm states (ScienceDirect). Forward-looking teams also map their most critical zones (like labs, classrooms, care units, or executive suites) and prioritize them during smoke events, an approach recommended in EPA guidance for schools and commercial buildings (EPA).

Another resilience factor is vendor readiness. Case studies after the 2020 smoke season showed that supply chain bottlenecks caused delays of days to weeks in replacing filters and components, leaving unprepared facilities exposed (NC State). Facilities that negotiated priority contracts in advance were able to maintain schedules even during regional demand surges. Similarly, using AQI forecasts and on-site PM₂.₅ sensors has been shown to improve response times; by acting early, facilities reduce exposure and minimize tenant complaints (PMC).

Wildfire readiness also intersects with broader sustainability and ESG commitments. Poor indoor air quality during smoke events undermines health-related certifications like WELL and LEED, while higher fan energy use increases a building’s carbon footprint (USGBC; IWBI). Integrating smoke resilience into ESG strategies provides measurable benefits for investors and stakeholders while demonstrating a proactive approach to tenant wellness.

Three Questions Facility Leaders Should Ask Before Smoke Season

Forward-looking facility teams increasingly treat wildfire smoke the same way they treat winter storms or heat waves: as a seasonal operational risk.

Before wildfire season begins, three questions can help identify vulnerabilities:

1. How much airflow headroom does the HVAC system have?

Buildings operating near maximum pressure limits may struggle when filters load rapidly during smoke events.

2. Are replacement filters and components secured in advance?

Regional smoke events often trigger sudden demand spikes, delaying shipments and increasing costs.

3. Are response protocols clearly defined?

Teams should know when to increase filtration, adjust outdoor air intake, and communicate with tenants.

Facilities that answer these questions early often respond faster and maintain better building performance during smoke days.

The Bottom Line

Facilities without strong preparedness can see indoor pollutant levels rise to 75% of outdoor concentrations during wildfire events, while prepared buildings cut that exposure nearly in half (NCCEH). Harvard-led analyses estimate that wildfire smoke causes tens of billions of dollars in annual economic damage, largely through absenteeism and healthcare costs (Harvard). From a mechanical standpoint, smoke accelerates filter clogging, forces fans to operate at higher energy use, and shortens asset lifespan, driving up costs across operations and capital planning (Facility Executive).

The buildings that are prepared today will reduce alarms, complaints, and unplanned expenses tomorrow, while earning the trust of the people inside. Tenants will remember which buildings felt steady, cared for, and resilient when the outside air was anything but.

How to Make a Commercial Building More Energy Efficient

Jennifer Crowley
Dec 22, 2023
5 min read

Updated: Jul 8, 2024

Young male employee wearing a blue hard hat and holding a tablet indicating energy usage within the building — By conducting an energy audit, analyzing utility bills, and determining the building’s Energy Star rating, you can identify the most significant areas for improvement and develop a plan to increase energy efficiency.

Current Commercial Building Energy Efficiency

To start, it’s essential to assess the current energy usage of a commercial building. Conducting an energy audit is a helpful tool for identifying areas of improvement. An energy audit can help determine how much energy the building consumes, where energy is wasted, and what can be done to reduce energy usage.

Another way to assess energy usage is to analyze utility bills. Tracking energy consumption and cost can help identify patterns and provide insight into where energy is used most. Additionally, by monitoring utility bills over time, you can track the effectiveness of energy-saving measures implemented in the building.

Finally, determining the building’s Energy Star rating can help gauge its energy efficiency compared to similar buildings in the same climate zone. Energy Star is a program developed by the U.S. Environmental Protection Agency (EPA) that provides a rating system for buildings based on their energy performance.

By conducting an energy audit, analyzing utility bills, and determining the building’s Energy Star rating, you can identify the most significant areas for improvement and develop a plan to increase energy efficiency.

Lighting

Lighting is one of the most significant contributors to energy consumption in commercial buildings. To reduce energy usage, you can implement the following energy-efficient lighting strategies:

Switch to LED lighting: LED lights are up to 80% more efficient than traditional incandescent lights and can last up to 25 times longer. While the upfront cost of LED lights may be higher, they are a long-term investment that can significantly reduce energy usage and maintenance costs.
Install occupancy sensors: Occupancy sensors can turn off lights when no one is in the room, reducing energy usage and extending the life of the light bulbs. This technology is especially useful in frequently unoccupied areas, such as conference rooms or restrooms.
Utilize natural light: Maximizing natural light can reduce the need for artificial lighting and decrease energy consumption. You can install skylights or windows in areas with little natural light or use daylighting sensors to adjust artificial lighting levels based on the amount of natural light available.

In addition to reducing energy usage, implementing energy-efficient lighting strategies can also improve the lighting quality in the building and create a more comfortable work environment for employees.

By implementing these lighting strategies, you can significantly reduce energy consumption in commercial buildings and improve their overall energy efficiency.

HVAC System

The HVAC (heating, ventilation, and air conditioning) system is another significant contributor to energy consumption in commercial buildings. To increase energy efficiency, you can implement the following HVAC strategies:

Conduct regular maintenance and tune-ups: Regular maintenance and tune-ups can improve the performance and efficiency of the HVAC system. This includes changing air filters, checking refrigerant levels, cleaning coils, and inspecting ductwork.
Replace filters regularly: Clogged air filters can restrict airflow and cause the HVAC system to work harder, consuming more energy. It’s essential to replace filters regularly to maintain the system’s efficiency.
Upgrade to more energy-efficient equipment: Upgrading to more energy-efficient HVAC equipment can significantly reduce energy consumption. Consider replacing standard HVAC filters with Blades’ Pro Filter Series that lower energy consumption by up to 75%, last up to 2x longer and are made of 70% sustainable material.

Get a free consultation for a custom indoor air quality solution.

In addition to these strategies, you can also implement building automation systems that can control the HVAC system based on occupancy, temperature, and humidity levels. These systems can optimize the HVAC system’s performance and reduce energy consumption.

By implementing these HVAC strategies, you can significantly reduce energy consumption in commercial buildings and improve their overall energy efficiency.

Insulation and Weatherization

Insulation and sealing are essential components of a commercial building’s energy efficiency. Proper insulation and sealing can prevent air leaks, reduce energy consumption, and improve indoor air quality. To improve insulation and sealing, you can implement the following strategies:

Seal air leaks: Air leaks can allow conditioned air to escape and outdoor air to enter the building, causing the HVAC system to work harder and consume more energy. Sealing air leaks can prevent this energy loss and improve indoor air quality. Common areas to seal include windows, doors, and ductwork.
Improve insulation: Proper insulation can prevent heat transfer and reduce energy consumption. Areas to insulate include walls, floors, and attics. Choosing the right type of insulation and installing it correctly is essential to ensure maximum efficiency.
Upgrade windows: Single-pane windows can be a significant source of energy loss. Upgrading to double-pane or triple-pane windows can significantly improve energy efficiency and reduce energy consumption. Additionally, installing low-emissivity window coatings can minimize heat transfer and enhance comfort.

By implementing these insulation and sealing strategies, you can significantly reduce energy consumption in commercial buildings and improve their overall energy efficiency.

Renewable Energy

Renewable energy sources can provide clean and sustainable energy to commercial buildings, reducing reliance on traditional energy sources and decreasing energy costs. To incorporate renewable energy sources, you can implement the following strategies:

Install solar panels: Solar panels can convert sunlight into electricity and provide a renewable energy source for the building. By installing solar panels, you can significantly reduce energy consumption and costs.
Utilize wind power: If the building is located in an area with consistent wind, wind turbines can be installed to generate electricity. However, wind turbines can be costly and require significant space.
Incorporate geothermal systems: Geothermal systems utilize the Earth’s natural heat to regulate temperature and provide energy. These systems can be costly to install, but they offer long-term savings and environmental benefits.

By incorporating renewable energy sources, you can significantly reduce energy consumption in commercial buildings and improve their overall energy efficiency. Additionally, utilizing renewable energy sources can decrease reliance on traditional energy sources, promote sustainability, and reduce carbon emissions.

While implementing energy-efficient strategies can significantly reduce energy consumption in a commercial building, employee behaviour can also impact energy usage. To encourage energy-efficient behaviour and promote employee engagement, you can implement the following strategies:

Educate employees on energy-saving practices: Educating employees on energy-saving practices can increase awareness and promote energy-efficient behaviour. This can include training on energy-efficient equipment usage, encouraging employees to turn off equipment when not used, and promoting paperless practices.
Encourage employee participation in energy-saving initiatives: Encouraging employee participation in energy-saving initiatives can promote engagement and foster a culture of sustainability. This can include implementing energy-saving challenges or contests, recognizing and rewarding employees who promote energy-efficient behaviour, and involving employees in energy-saving decision-making processes.
Monitor and track energy usage: Monitoring and tracking energy usage can provide insight into energy consumption patterns and identify areas for improvement. Sharing this information with employees can increase awareness and promote energy-efficient behaviour.

By promoting employee awareness and engagement, you can foster a culture of sustainability and encourage energy-efficient behaviour in commercial buildings. This can lead to long-term energy savings and environmental benefits.

Financing and Incentives

Energy audits and benchmarking can provide valuable insight into a commercial building’s energy consumption patterns and identify areas for improvement. To conduct energy audits and benchmarking, you can implement the following strategies:

Conduct regular energy audits: Regular energy audits can identify areas of energy waste and inefficiency, allowing you to implement targeted energy-saving strategies. Audits can include assessing equipment performance, insulation and sealing, lighting, and HVAC systems.
Benchmark energy usage: Benchmarking energy usage can provide a baseline for energy consumption and identify areas for improvement. Benchmarking can involve comparing energy usage to similar buildings or industry benchmarks.
Implement energy-saving recommendations: Energy-saving recommendations from energy audits and benchmarking can significantly reduce energy consumption and improve energy efficiency. Recommendations can include equipment upgrades, insulation improvements, lighting upgrades, and behaviour change strategies.

By conducting regular energy audits and benchmarking, you can identify opportunities for energy savings and continuously improve the commercial building’s energy efficiency.

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