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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

Retrofitting Indoor Air Quality (IAQ) Systems for Existing Buildings: Overcoming Challenges and Implementing Solutions

Writer's picture: Jennifer CrowleyJennifer Crowley
Apr 9, 2024
Exterior of dilapidated heritage building with broken windows faded facade and ornate design
By prioritizing IAQ initiatives, building owners can create healthier, more productive environments for their occupants while enhancing the overall value of their properties.

As the importance of indoor air quality (IAQ) continues to gain recognition, many building owners and facility managers are seeking ways to enhance IAQ in their existing structures. Retrofitting IAQ systems in older buildings presents unique challenges, but with the right strategies and solutions, it is possible to achieve significant improvements in air quality and occupant comfort.


In this blog post, we'll delve deeper into the challenges associated with retrofitting IAQ systems and explore effective solutions, including a detailed case study of a heritage building that overcame limited space, compatibility issues, and cost concerns.


Challenges of Retrofitting IAQ Systems:

  1. Limited Space: Retrofitting IAQ systems in existing buildings often poses challenges due to limited space for new equipment and ductwork. This can make it difficult to install advanced filtration systems or ventilation upgrades without major renovations.

  2. Compatibility Issues: Existing HVAC systems may not be compatible with modern IAQ technologies, making it challenging to integrate new components seamlessly. Compatibility issues can arise with control systems, airflow configurations, and equipment compatibility.

  3. Cost Concerns: Retrofitting IAQ systems can be costly, especially for older buildings with outdated infrastructure. Building owners may be hesitant to invest in IAQ improvements due to budget constraints or concerns about the return on investment.

  4. Disruption to Occupants: Retrofitting IAQ systems may require temporary disruptions to building operations, causing inconvenience to occupants and potential productivity losses. Minimizing disruption while implementing IAQ upgrades is essential to maintaining tenant satisfaction.


Solutions for Successful Retrofitting:

  1. Comprehensive Assessment: Begin the retrofitting process with a comprehensive assessment of the existing IAQ conditions and HVAC systems. Identify areas for improvement and prioritize upgrades based on their potential impact on air quality and occupant health.

  2. Tailored Solutions: Implement IAQ solutions that are tailored to the specific needs and challenges of each building. This may include installing high-efficiency filtration systems, upgrading ventilation equipment, or integrating air purification technologies.

  3. Strategic Planning: Develop a strategic retrofitting plan that minimizes disruption to building occupants while maximizing the efficiency of IAQ upgrades. Coordinate with tenants and schedule work during off-peak hours to minimize inconvenience.

  4. Investment in Technology: Leverage advanced IAQ technologies and smart building solutions to optimize air quality and energy efficiency. Investing in state-of-the-art filtration systems, sensors, and monitoring tools can provide real-time insights and ensure optimal IAQ performance.

  5. Collaboration with Experts: Partner with IAQ experts, HVAC contractors, and building engineers to develop and implement effective retrofitting strategies. Their expertise and guidance can help you navigate complex challenges and ensure successful IAQ upgrades.

 

Interior photo of heritage building exposed HVAC system
Begin the retrofitting process with a thorough assessment of existing IAQ conditions & HVAC systems.

Case Study: 

In a recent retrofitting project for a heritage building, Blade Air faced numerous challenges including limited space, compatibility issues, and cost concerns. However, by leveraging Blade Air filtration products designed to fit any HVAC system, conducting minor equipment upgrades, and developing a detailed plan, they overcame these hurdles. Blade Air provided assurances that the energy, maintenance, and logistical savings resulting from the IAQ upgrades would balance out the initial investment costs within two years, ultimately saving time and money for the building owner.

 

Retrofitting IAQ systems for existing buildings presents challenges, but with careful planning, strategic solutions, and collaboration with experts, it is possible to achieve significant improvements in indoor air quality and occupant comfort. By prioritizing IAQ initiatives and investing in modern technologies, building owners can create healthier, more productive environments for their occupants while enhancing the overall value of their properties.

 

Are you considering retrofitting IAQ systems in your existing building? Contact Blade Air today to learn more about our IAQ solutions and how we can help you achieve your indoor air quality goals.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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