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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

The Crucial Role of Indoor Air Quality in Patient Safety: Healthcare Solutions and Strategies

Writer's picture: Jennifer CrowleyJennifer Crowley
Apr 9, 2024
Image of immunocompromised patient requiring oxygen in a sanitary cleanroom at a healthcare facility
Poor IAQ can lead to the spread of airborne contaminants, including bacteria, viruses, and allergens, increasing the risk of healthcare-associated infections (HAIs) and exacerbating respiratory conditions.

In the realm of healthcare, patient safety reigns supreme. From stringent sanitation protocols to advanced medical technologies, hospitals and medical facilities spare no effort in ensuring the well-being of their patients. However, one often overlooked aspect of patient safety is the quality of the air they breathe. Indoor Air Quality (IAQ) plays a critical role in creating a safe and healthy environment for patients, staff, and visitors alike. In this blog post, we'll delve into the importance of IAQ in healthcare settings, exploring solutions and strategies to safeguard patient safety.


Understanding the Impact of IAQ on Patient Safety:

The air quality within healthcare facilities directly impacts the health outcomes of patients. Poor IAQ can lead to the spread of airborne contaminants, including bacteria, viruses, and allergens, increasing the risk of healthcare-associated infections (HAIs) and exacerbating respiratory conditions. For immunocompromised patients, such as those undergoing chemotherapy or organ transplants, exposure to pollutants in the air can pose serious health risks and hinder the healing process. Additionally, airborne particles and pollutants can trigger allergic reactions and respiratory distress in vulnerable individuals, further compromising patient safety.


Solutions for Enhancing IAQ in Healthcare Facilities:

  1. Advanced Air Filtration Systems: Investing in high-efficiency particulate air (HEPA) filters and electrostatic precipitators can effectively capture and remove airborne pathogens and pollutants, ensuring clean and safe air for patients and staff.

  2. Proactive Ventilation Strategies: Implementing proper ventilation systems, including increased air exchanges and the use of outdoor air intake, can help dilute indoor air pollutants and reduce the concentration of harmful contaminants.

  3. UVC Disinfection Technology: Integrating ultraviolet germicidal irradiation (UVGI) systems into HVAC systems and air ducts can neutralize bacteria, viruses, and mold spores, providing an additional layer of protection against airborne pathogens.

  4. Regular Maintenance and Cleaning: Routine inspection, cleaning, and maintenance of HVAC systems, air ducts, and ventilation components are essential for preventing the buildup of mold, dust, and other contaminants that can compromise IAQ.

  5. Air Quality Monitoring: Utilizing IAQ monitoring systems and sensors allows healthcare facilities to continuously monitor air quality parameters, such as temperature, humidity, carbon dioxide levels, and volatile organic compounds (VOCs), enabling proactive identification and mitigation of IAQ issues.

  6. Staff Education and Training: Providing healthcare staff with comprehensive training on IAQ best practices, infection control measures, and proper ventilation protocols empowers them to contribute to a safer and healthier environment for patients.


Key Spaces in Healthcare Settings to Focus IAQ Solutions on:

  1. Patient Rooms: Ensuring clean and contaminant-free air in patient rooms is essential for protecting patients with compromised immune systems and supporting their recovery process.

  2. Surgical Suites: Maintaining sterile environments in surgical suites is critical for preventing surgical site infections and ensuring optimal patient outcomes following surgical procedures.

  3. Intensive Care Units (ICUs): Patients in ICUs are often the most vulnerable to airborne infections, making it imperative to implement rigorous IAQ measures to reduce the risk of cross-contamination.

  4. Emergency Departments: High patient turnover and exposure to a wide range of illnesses in emergency departments necessitate effective IAQ solutions to minimize the spread of infectious agents.

  5. Laboratories and Pharmacies: Controlling airborne contaminants in laboratories and pharmacies is essential for preserving the integrity of medical samples and medications and ensuring accurate test results and safe drug administration.

  6. Waiting Areas and Common Spaces: Providing clean and comfortable air in waiting areas and common spaces enhances the overall patient experience and reduces the risk of airborne transmission of infections among patients and visitors.


Strategies for Implementing IAQ Solutions:

  1. Assessment and Evaluation: Conducting comprehensive IAQ assessments and audits to identify potential sources of indoor air pollution and areas for improvement.

  2. Collaboration and Stakeholder Engagement: Engaging key stakeholders, including facility managers, environmental health specialists, infection control teams, and maintenance staff, in the development and implementation of IAQ solutions fosters collaboration and ensures a coordinated approach to addressing IAQ challenges.

  3. Prioritization of Resources: Allocating sufficient resources and budgetary support for IAQ improvement initiatives demonstrates organizational commitment to patient safety and fosters a culture of continuous improvement.

  4. Compliance with Regulatory Standards: Adhering to IAQ regulations and guidelines set forth by regulatory agencies, such as the Environmental Protection Agency (EPA) and the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), ensures compliance and promotes accountability in maintaining safe indoor environments.

  5. Continuous Monitoring and Evaluation: Establishing protocols for ongoing IAQ monitoring, data collection, and performance evaluation allows healthcare facilities to track progress, identify trends, and make informed decisions to optimize IAQ management strategies over time.


In the realm of healthcare, patient safety is paramount, and indoor air quality plays a crucial role in ensuring a safe and healthy environment for patients, staff, and visitors. By implementing proactive IAQ solutions and strategies, healthcare facilities can mitigate the risks associated with poor air quality, reduce the transmission of infectious diseases, and enhance overall patient outcomes.


Are you interested in learning more about Blade Air's arsenal of IAQ solutions? Connect with us so you and your patients can #BreatheEasier


As stewards of patient safety, it is incumbent upon healthcare providers to prioritize IAQ management and invest in technologies and practices that promote a clean, healthy, and healing environment for all.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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