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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

How Winter Affects Indoor Air Quality: Tips to Improve IAQ and Save Energy

Writer's picture: Ava MontiniAva Montini

As snow blankets the ground and the warmth of home becomes a retreat from the frigid air outside, another less visible element takes center stage: indoor air quality (IAQ). Winter is a season of contrasts—while we cherish cozy nights and festive gatherings, the environmental trade-offs of sealed windows, cranked-up heaters, and reduced ventilation can quietly affect our health and comfort.


The air indoors becomes a silent participant in our daily lives, influencing everything from how well we breathe to how much energy we consume. Understanding how winter habits impact IAQ is essential to creating healthier, more sustainable spaces.


1. The Winter Environment and Indoor Air Quality Challenges

During the winter months, we naturally seal windows and doors to retain heat, but this significantly reduces fresh air exchange. According to the Environmental Protection Agency (EPA), indoor pollutant levels can be two to five times higher than outdoors, and winter often amplifies this imbalance.


Common Winter IAQ Issues:

  • Trapped Pollutants: Dust, pet dander, and volatile organic compounds (VOCs) from cleaning products and materials accumulate in sealed homes.

  • Dry Air: Heating systems lower indoor humidity levels, often below the recommended 30-50%, causing respiratory discomfort and allowing airborne viruses to spread more quickly.

  • Carbon Dioxide (CO2): Poor ventilation increases CO2 levels, leading to fatigue, poor concentration, and even health risks.


For example, cooking hearty meals—a winter staple—releases fine particles and nitrogen dioxide into the air, particularly if ventilation systems are inadequate. Add to this candles, which emit particulates, and cleaning sprays with VOCs, and you get a cocktail of pollutants that linger in the air during winter.


2. The Link Between Poor IAQ and Winter Sickness

It’s no coincidence that cold and flu season coincides with winter. Poor IAQ creates an environment where airborne viruses thrive. Research from the Harvard T.H. Chan School of Public Health shows that higher levels of particulates increase the risk of respiratory infections.


Consider schools during winter: crowded classrooms with inadequate ventilation often experience higher absenteeism due to illness. Similarly, in workplaces, the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) reports that poor IAQ reduces cognitive function by up to 15%.

Even at home, children and older adults are particularly vulnerable. However, addressing IAQ with solutions like air filtration and humidity control can reduce these risks, keeping households healthier through the season.


3. Heating Efficiency and Environmental Impact

Winter heating is essential for comfort and health, but it comes with both financial and environmental costs. According to the U.S. Department of Energy, heating accounts for nearly 42% of a household’s energy consumption during the colder months, making it the single largest energy expense. However, the impact of heating goes beyond energy bills—inefficient systems can strain resources, contribute to higher carbon emissions, and even affect indoor air quality (IAQ).


How HVAC Systems Influence IAQ and Efficiency

Heating, ventilation, and air conditioning (HVAC) systems are central to indoor comfort, but their efficiency depends on regular maintenance. Dirty or clogged air filters reduce airflow, forcing HVAC systems to work harder and use more energy. This inefficiency increases costs and leads to uneven heating, worsened air circulation, and reduced system lifespan.


Replacing filters is a simple yet effective solution. As noted by the U.S. Department of Energy, a clean filter can reduce energy consumption by 5-15% while also helping maintain better IAQ by trapping dust, allergens, and other pollutants.


Environmental Costs of Inefficient Heating Systems

Beyond individual households, inefficient heating systems have a broader environmental impact. Residential heating contributes significantly to greenhouse gas emissions, especially when fueled by natural gas, propane, or oil. Poorly maintained systems exacerbate this by burning more fuel to compensate for inefficiencies.


The materials used in air filters also contribute to environmental sustainability. Millions of disposable filters are sent to landfills annually, where they add to long-term waste. Many are made of non-recyclable synthetic materials, adding to the ecological burden. Opting for reusable or recyclable filter options helps reduce this waste while supporting a more sustainable heating system.


Practical Steps for Improving Heating Efficiency

To minimize environmental impact and reduce costs while maintaining good IAQ, consider these strategies:

  • Replace Filters Regularly: Dirty filters strain the system and reduce airflow, leading to inefficiencies.

  • Seal Ducts: Leaks in ductwork can cause up to 30% of heated air to be lost, forcing the HVAC system to work harder.

  • Upgrade Insulation: Properly insulating attics, walls, and floors helps retain heat and reduces the workload on heating systems.

  • Invest in Smart Thermostats: These devices allow precise temperature control, optimizing energy use during the day and night.

  • Schedule Routine Maintenance: Regular professional check-ups ensure that HVAC systems operate efficiently and identify potential issues early.


4. Sustainable Solutions for Winter IAQ

Improving indoor air quality (IAQ) during winter is a balancing act between maintaining health, reducing energy consumption, and minimizing environmental impact. The good news is that modern technologies and sustainable practices make achieving all three more accessible than ever.


Innovative IAQ Technologies

Emerging technologies offer smarter and more efficient ways to tackle winter IAQ challenges:

  • High-Efficiency Particulate Air (HEPA) Filters: These filters capture 99.97% of particles as small as 0.3 microns, including allergens, mold spores, and some bacteria, making them an excellent choice for improving air quality in homes with sensitive occupants.

  • Electromagnetic Filters: Unlike traditional pleated filters, electromagnetic filters use charged surfaces to attract and trap particles. This innovative design reduces resistance, allowing for better airflow and greater energy efficiency.

  • Energy Recovery Ventilators (ERVs): ERVs exchange stale indoor air for fresh outdoor air while retaining heat, ensuring good ventilation without sacrificing warmth. These systems are particularly effective in homes that prioritize energy conservation during winter.


The Role of Sustainability in IAQ Solutions

Sustainable solutions for IAQ extend beyond individual technologies. For instance, many traditional air filters are disposable and contribute significantly to landfill waste. By switching to reusable or recyclable filters, households and businesses can reduce their environmental impact while maintaining effective air filtration.

Additionally, some manufacturers are adopting circular economy practices, designing filters with biodegradable components or creating programs to refurbish and reuse old filters. These innovations align with the growing demand for eco-friendly solutions that minimize waste while addressing IAQ challenges.


Practical Steps for Adopting Sustainable IAQ Solutions

Incorporating sustainable IAQ practices doesn’t require a complete home or HVAC system overhaul. Small, intentional choices can make a significant difference:

  • Choose Long-Lasting Filters: Opt for high-efficiency or reusable filters that reduce waste and provide better performance.

  • Invest in Smart Ventilation Systems: Modern systems like ERVs automatically balance fresh air intake and heat retention, making them energy-efficient for maintaining IAQ during winter.

  • Reduce Source Pollutants: Limit the use of products that emit volatile organic compounds (VOCs), such as certain paints and cleaning agents.

  • Monitor IAQ in Real-Time: Smart air quality monitors provide data on pollutant levels, helping you identify and address issues proactively.



Winter brings its own unique challenges, but it’s also an opportunity to take control of your indoor environment. By addressing IAQ through sustainable choices, regular maintenance, and innovative technologies, you can create a home or workplace that supports well-being while minimizing environmental impact.


The air you breathe indoors this winter doesn’t just keep you warm—it’s a foundation for health, energy savings, and a greener future. Let’s make winter air work for everyone.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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