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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

The Business Case for Investing in Indoor Air Quality Management: Sustainability and ROI

Writer's picture: Jennifer CrowleyJennifer Crowley
Male entrepreneur and his colleague developing new strategy and talking about new sustainability ideas in front of whiteboard.
Investing in Indoor Air Quality (IAQ) systems, with a sustainability-focused manufacturer, is a strategic approach to reducing a business's carbon footprint.

In today's corporate landscape, the emphasis on health, sustainability, and efficient management has never been greater. One critical area that is rapidly gaining attention is indoor air quality (IAQ). Companies like Blade Air are at the forefront of providing advanced IAQ solutions that not only enhance health and well-being but also offer compelling sustainability benefits and return on investment (ROI). This blog explores the business case for investing in indoor air quality management, focusing on sustainability and ROI.


Understanding Indoor Air Quality

Indoor air quality is a critical concern as poor IAQ is linked to a variety of health issues and decreased productivity. According to the Environmental Protection Agency (EPA), Americans, on average, spend approximately 90% of their time indoors, where the concentrations of some pollutants are often 2 to 5 times higher than typical outdoor concentrations. Health Canada similarly highlights that Canadians spend close to 90% of their time inside; thus, indoor air quality is crucial for public health.


Sustainability Benefits

Reducing Carbon Footprint

Buildings are significant contributors to carbon emissions, with the EPA noting that commercial and residential buildings account for about 40% of total U.S. energy consumption. In Canada, the building sector accounts for 17% of secondary energy use and 12% of national greenhouse gas emissions. Furthermore, according to the Canada Green Building Council (CAGBC), buildings generate nearly 30% of all greenhouse gases, and 35% of landfill waste, while consuming up to 70% of municipal water.


Investing in Indoor Air Quality (IAQ) systems, with a sustainability-focused manufacturer, is a strategic approach to reducing a business's carbon footprint. This can be achieved through several mechanisms that enhance energy efficiency and promote sustainability. Here’s a detailed look at how improved IAQ contributes to these goals:

1. Energy Efficient HVAC Systems

Modern IAQ-focused systems often integrate with or enhance the efficiency of heating, ventilation, and air conditioning (HVAC) systems. These advanced IAQ systems use energy-efficient technologies such as variable speed drives and smart thermostats that adjust the heating and cooling based on real-time indoor air quality data. This means the systems work only as hard as necessary to maintain optimal air quality, avoiding overuse of energy.


2. Improved Air Filtration and Circulation

High-efficiency particulate air (HEPA) filters and other advanced filtration technologies can improve the cleanliness and circulation of indoor air. Cleaner air reduces the load on HVAC systems, as less dust and fewer allergens mean the systems need less energy to push air through filters. Furthermore, improving the air distribution system's design to maximize circulation reduces the energy needed to achieve effective air exchange and maintain comfortable indoor temperatures.


3. Smart Building Management Systems

Integrating IAQ management with smart building systems can lead to significant energy savings. These smart systems can monitor various parameters, including carbon dioxide levels, humidity, and particulate matter, to optimize building ventilation and air conditioning systems dynamically. By using real-time data to adjust indoor environments, these systems reduce unnecessary HVAC operation, thus lowering energy consumption.


4. Reduced Need for Heating and Cooling

Good IAQ contributes to maintaining stable indoor temperatures. By optimizing airflow and removing pollutants that can impact perceived air quality and comfort, there is often less need to adjust the temperature. For example, removing excess humidity can make indoor environments feel cooler in summer without lowering the thermostat, thereby saving on air conditioning costs.


5. Demand-Controlled Ventilation

Demand-controlled ventilation (DCV) systems adjust the air volume being delivered based on the occupancy levels detected in different parts of the building. This means that energy isn’t wasted ventilating unoccupied or seldom-used spaces. DCV systems are particularly effective in large commercial buildings where occupancy can vary significantly throughout the day and week. Case studies have documented that buildings with properly implemented DCV systems can save up to 40% of their usual ventilation energy costs.


6. Long-Term Building Sustainability

Buildings with high standards of sustainability and energy efficiency may qualify for green building certifications like LEED (Leadership in Energy and Environmental Design), which can further reduce operational costs and increase investment returns.


7. Regulatory Compliance and Incentives

Many regions are now introducing stricter regulations on building emissions and energy efficiency. Investing in IAQ can help businesses comply with these regulations and often makes them eligible for financial incentives or tax breaks provided for energy-efficient upgrades.


By reducing the energy demand for HVAC systems and leveraging smart technologies, businesses not only enhance their sustainability but also contribute to broader environmental goals such as reducing greenhouse gas emissions. In this way, investing in IAQ is not just a measure to improve indoor environmental quality but also a significant step towards achieving energy efficiency and sustainability in the corporate world.


Enhancing Building Efficiency

Energy-efficient IAQ systems improve thermal comfort and reduce the energy needed for heating and cooling. This not only cuts down on energy consumption but also contributes to sustainability goals. The Canadian government’s incentives for energy efficiency in buildings and the U.S. Department of Energy's guidelines on building energy standards underscore the importance of energy-efficient systems.

1. Energy Consumption:

High-quality IAQ systems can reduce energy use for heating and cooling by 10% to 30%, depending on the specific technology and the climate in which the building is located.


2. Energy Savings:

According to the U.S. EPA, HVAC systems can account for approximately 30-40% of the energy used in commercial buildings. By using energy-efficient IAQ systems, buildings can see a reduction in this energy consumption.


3. Thermal Comfort:

Improved IAQ can lead to a 10-70% increase in perceived thermal comfort, according to research studies. This can reduce the need for personal heaters or cooling fans, further saving energy.


4. Economic Incentives:

Energy-efficient investments, including IAQ improvements, can qualify for various incentives. For example, in British Columbia, Canada, the government offers the Business Energy Savings Incentives program, which can cover up to 25% of costs businesses incur while implementing energy-efficient equipment upgrades (lighting, HVAC, Refrigeration (including Energy Star®).


5. Cost Reduction:

Implementing IAQ improvements has shown an average of 20% savings on energy costs in buildings that upgrade from standard systems to high-efficiency systems.


6. Regulatory Compliance:

Buildings with better IAQ systems may also have an easier time complying with regulations like the Canadian National Energy Code for Buildings and the U.S. ASHRAE standards, potentially avoiding fines and other penalties.


Promoting Healthier Workplaces

The social aspect of sustainability—employee health and well-being—is a major benefit of good IAQ. A study published by the American Journal of Public Health found that improved indoor environmental quality doubled the respondents' effectiveness on cognitive tasks. Similarly, Canadian research indicates that better indoor air quality could reduce common symptoms of sick building syndrome, enhancing worker productivity and well-being.


Return on Investment (ROI)

Investing in the quality of the air within our spaces isn't just an investment in health—it's a strategic financial decision with tangible benefits. As we delve into the multifaceted ROI of IAQ improvements, we'll uncover how this unseen asset is yielding visible rewards, shaping the future of sustainable business practices and financial success:

1. Increased Productivity

Research by Harvard T.H. Chan School of Public Health reveals that cognitive function scores were significantly better in green building conditions compared to conventional building conditions. Applying these findings, companies in both Canada and the U.S. can see a direct correlation between enhanced IAQ and increased employee productivity.


2. Lower Health Costs

Improving IAQ can lead to lower health-related costs. Statistics from Health Canada show that Canadians spend over C$120 billion annually on health care, with a significant portion potentially related to poor indoor environments. In the U.S., the EPA reports similar findings, suggesting that improved IAQ could reduce national healthcare costs.


3. Higher Property Value

Enhanced IAQ features are increasingly recognized in property valuations. In both Canada and the U.S., buildings with sustainable features and better IAQ command higher prices and rents. For instance, ENERGY STAR-certified buildings in the U.S. report almost 10% higher rental rates than comparable properties.


4. Risk Management

In the context of increasing regulatory focus on building emissions and environmental impact, companies face significant risks. In both the U.S. and Canada, regulations around building emissions are tightening, and investing in good IAQ systems helps mitigate potential legal and compliance risks.


Conclusion

The case for investing in indoor air quality management is robust, supported by statistics from Canada and the U.S. Companies that invest in advanced IAQ solutions from providers like Blade Air not only improve their operational efficiency and employee well-being but also enhance their sustainability and ROI. This approach aligns with broader environmental goals and health standards, marking a forward-thinking step for businesses in North America. By focusing on sustainable investments in indoor air quality, businesses are not merely complying with today's standards but are also preparing for a more sustainable and profitable future.


Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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